Sales Support Administrative Specialist

Ultimate Staffing; Lodi (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

Ultimate Staffing in California is seeking an Administrative Assistant (Sales Support) to provide administrative and sales support to our team. The ideal candidate will have 3-5 years of sales experience and strong organizational, communication, and customer service skills.

You will handle scheduling, data entry, CRM maintenance, and reporting, while coordinating meetings and travel. This role requires multitasking, accuracy, and a customer-focused attitude as you support internal teams and

Qualifications

• 3–5 years of sales experience in a customer-facing role.
• 2+ years of administrative or office support experience.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong written and verbal communication and organizational skills.

Responsibilities

• Provide administrative support, including scheduling, data entry, and document management.
• Assist with sales activities, customer follow-up, and lead tracking.
• Maintain CRM and customer records accurately.
• Prepare reports, presentations, and correspondence.
• Coordinate meetings, appointments, and travel arrangements.
• Respond to customer inquiries and support internal teams as needed.
• Answer and direct incoming phone calls, emails, and visitor inquiries.
• Maintain and organize electronic and physical files.
• Schedule meetings, appointments, and calendar events.
• Enter, update, and maintain accurate information in company systems.
• Assist with data entry, document tracking, and recordkeeping.
• Process invoices and support basic administrative accounting tasks.
• Provide customer service and respond to internal and external requests.
• Order office supplies and support general office operations.
• Maintain confidentiality of sensitive information.
• Perform other administrative and clerical duties as assigned.

Skills

Sales experience

Administrative support

MS Office

Communication skills

Organizational skills

Team oriented

Tools

Salesforce

Job description

Ultimate Staffing in California is seeking an Administrative Assistant (Sales Support) to provide administrative and sales support to our team. The ideal candidate will have 3-5 years of sales experience and strong organizational, communication, and customer service skills.

You will handle scheduling, data entry, CRM maintenance, and reporting, while coordinating meetings and travel. This role requires multitasking, accuracy, and a customer-focused attitude as you support internal teams and