Administrative Assistant: Onboarding & Records Expert

3VI; Reno (NV); On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

Paid sick leave

Comprehensive benefits

Job summary

3Vi in Reno, NV is seeking a highly organized Administrative Assistant to support daily operations, onboarding, and records management in a fast-paced office. This full-time hourly role requires attention to detail, reliability, and the ability to manage multiple tasks with minimal supervision.

You will handle communications, documentation, travel arrangements, and general office logistics. Qualified candidates have strong Microsoft Office skills and proven experience in administrative

Qualifications

• At least four years of experience in administrative support or office coordination.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to work independently with minimal supervision.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Coordinate day-to-day administrative tasks.
• Maintain company records, submission logs, tracking logs, and expenses.
• Support data entry, administrative filings, document preparation, and meeting minutes.
• Assist with company phone coverage, voicemail management, and message follow-up as needed.
• Perform document control activities including scanning, file conversion, formatting, PDF assembly, printing, and electronic filing.
• Support with onboarding and general office tasks.
• Coordinate mail, FedEx shipments, printing, and other administrative logistics.
• Assist with ordering and organizing office supplies, merchandise, equipment, and miscellaneous company materials.
• Assist with planning meetings, travel, conferences, events, and activities.
• Travel as needed to support administrative and onboarding tasks.
• Assist with preparing social media content.
• Perform other administrative tasks and duties as assigned.

Skills

Attention to detail

Organization and time-management

Independent work

Written communication

Confidentiality

Education

Associate or Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

3Vi in Reno, NV is seeking a highly organized Administrative Assistant to support daily operations, onboarding, and records management in a fast-paced office. This full-time hourly role requires attention to detail, reliability, and the ability to manage multiple tasks with minimal supervision.

You will handle communications, documentation, travel arrangements, and general office logistics. Qualified candidates have strong Microsoft Office skills and proven experience in administrative