Administrative Assistant

3VI; Reno (NV); On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

Paid sick leave

Comprehensive benefits

Job summary

3Vi in Reno, NV is seeking a highly organized Administrative Assistant to support daily operations, onboarding, and records management in a fast-paced office. This full-time hourly role requires attention to detail, reliability, and the ability to manage multiple tasks with minimal supervision.

You will handle communications, documentation, travel arrangements, and general office logistics. Qualified candidates have strong Microsoft Office skills and proven experience in administrative

Qualifications

• At least four years of experience in administrative support or office coordination.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to work independently with minimal supervision.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Coordinate day-to-day administrative tasks.
• Maintain company records, submission logs, tracking logs, and expenses.
• Support data entry, administrative filings, document preparation, and meeting minutes.
• Assist with company phone coverage, voicemail management, and message follow-up as needed.
• Perform document control activities including scanning, file conversion, formatting, PDF assembly, printing, and electronic filing.
• Support with onboarding and general office tasks.
• Coordinate mail, FedEx shipments, printing, and other administrative logistics.
• Assist with ordering and organizing office supplies, merchandise, equipment, and miscellaneous company materials.
• Assist with planning meetings, travel, conferences, events, and activities.
• Travel as needed to support administrative and onboarding tasks.
• Assist with preparing social media content.
• Perform other administrative tasks and duties as assigned.

Skills

Attention to detail

Organization and time-management

Independent work

Written communication

Confidentiality

Education

Associate or Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

Administrative Assistant (Full Time)

Location: Reno, NV

Schedule: Full time

Hours: Monday–Friday, 40 hours per week

Compensation: $22-$30/hour (dependent on experience)

Status: Full-Time Hourly, Non-Exempt

Company Description

This is an exciting opportunity for a motivated, detail-oriented Administrative Assistant to support coordination, general administrative tasks, and new hire onboarding. The role is a strong fit for someone who thrives in a dynamic environment, takes ownership of documentation and records, and works independently with accuracy and confidentiality.

About the Role

3Vi are currently hiring for a highly organized and detail-oriented Administrative Assistant to support deadline driven administrative activities in a fast-paced professional environment.

This role is ideal for someone who enjoys organizing documentation, maintaining accurate records, and supporting fast-paced professional teams independently. The position requires strong ownership, reliability, professionalism, and the ability to work with minimal supervision. The ideal candidate is proactive, organized, and capable of managing multiple administrative tasks while maintaining a high degree of accuracy and confidentiality.

Key Responsibilities

• Coordinate day-to-day administrative tasks
• Assist with maintaining company records, submission logs, tracking logs, and expenses
• Support data entry, administrative filings, document preparation, and meeting minutes
• Assist with company phone coverage, voicemail management, and message follow-up as needed
• Perform document control activities including scanning, file conversion, formatting, PDF assembly, printing, and electronic filing
• Support with onboarding and general office tasks
• Coordinate mail, FedEx shipments, printing, and other administrative logistics
• Assist with ordering and organizing office supplies, merchandise, equipment, and miscellaneous company materials
• Assist with planning meetings, travel, conferences, events, and activities
• Travel as needed to support administrative and onboarding tasks
• Assist with preparing social media content
• Perform other administrative tasks and duties as assigned

Minimum Qualifications

• At least four years of experience in administrative support, office coordination, or document control in a professional office environment
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Strong written communication and follow-through skills
• Ability to work independently with minimal supervision
• Proficiency with Microsoft Office Suite
• Ability to maintain confidentiality and handle sensitive business information professionally

Preferred Qualifications

• Associate degree or bachelor’s degree preferred

Compensation & Benefits

• $22-$30/hour
• Full time, non-exempt hourly position
• Paid sick leave in accordance with Nevada law
• Comprehensive benefits package is available to full-time employees: PTO, Healthcare, Dental Insurance, 401k

Additional Information

• No staffing agencies or recruiters
• This position is not eligible for independent contractors or 1099 arrangement
• Applicants must be authorized to work in the United States without current or future sponsorship requirements

Equal Opportunity Employer

3Vi is an Equal Opportunity Employer and considers qualified applicants without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, ancestry, age, disability, veteran status, or any other protected characteristic under applicable law