Administrative Assistant: Office Ops & Front Desk

Adult & Child Health; Indianapolis (IN); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Paid time off

Health benefits

Career development opportunities

Job summary

Adult & Child Health is seeking an Administrative Assistant to support a busy office, maintain an organized environment, and serve as receptionist when needed. The role emphasizes friendliness, respect, confidentiality under HIPAA, and accurate recordkeeping.

The incumbent will handle scheduling, meeting logistics, filing, data entry, and basic clerical tasks, while communicating effectively with staff, clients, and partners.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s preferred.
• Experience providing clerical/administrative support is preferred.
• Strong computing skills including databases, web browsers, email interfaces, and MS Office.

Responsibilities

• Gathers, organizes, and summarizes information for meetings or conferences.
• Answers calls, relays messages, and communicates effectively with staff and clients.
• Maintains meeting calendars, coordinates facilities and meals for conferences.
• Greet visitors and provide assistance in a respectful manner.
• Maintains HIPAA confidentiality and up-to-date contact lists.
• Performs general office duties: mailing, filing, typing, data entry, and records management.

Skills

Customer service

Computer skills

Verbal and written communication

Data entry

Education

High school diploma or equivalent

Associate's or Bachelor's degree in HR or social services

Tools

MS Office

Word

Excel

Job description

Adult & Child Health is seeking an Administrative Assistant to support a busy office, maintain an organized environment, and serve as receptionist when needed. The role emphasizes friendliness, respect, confidentiality under HIPAA, and accurate recordkeeping.

The incumbent will handle scheduling, meeting logistics, filing, data entry, and basic clerical tasks, while communicating effectively with staff, clients, and partners.