Administrative Assistant & Office Operations Coordinator

HCA Healthcare; Houston (TX); On-site; USD 34,000 - 46,000; Full time

Job summary

HCA Healthcare’s College of Health Care Professions seeks an organized administrative assistant to support students, staff and visitors. The role includes front desk coverage, filing, scheduling, and general office tasks.

This position requires strong Microsoft Office skills, data entry accuracy, and the ability to coordinate supplies, shipments, and vendor invoices while maintaining professional communication and adherence to CHCP core values.

Qualifications

• High school diploma, or general education degree (GED).
• Minimum two years’ experience in an administrative role.
• Proficiency in Microsoft Office and data entry required.

Responsibilities

• Create purchase orders and order books, class supplies, office supplies, computer supplies for all campuses
• Ordering of all other products (janitorial supplies, specialty items, etc. all campuses)
• Receive and store books, class supplies, office supplies, computer supplies
• Distribute books, class supplies, office supplies, computer supplies according to current policy
• Collect vendor invoices and packing slips for transfer to shared services accounting, ensuring proper approvals have be obtained.
• Establish working relationships with all vendors; Obtain best possible pricing
• Create and issue uniform vouchers
• Record physical book inventories, according to current policy
• Keep copiers full of paper, staples and toner
• Replace toner cartridges in printers, as needed
• Trouble-shoot minor computer problems, contact person for IT outsourcing company
• Maintain phone extension list
• Issue access codes for long-distance calling and copiers
• Coordinate general maintenance repairs (HVAC, plumbing, janitorial)
• Arrange conference registrations, travel arrangements
• Set-up food, beverage and a/v needs for meetings, both in-house and off-site.
• Assist in planning and executing monthly Birthday celebrations, Graduations, Holiday Party,
• Student Appreciation events
• Shipping and receiving of all packages
• Provide Front Desk coverage when needed

Skills

Administrative tasks

Data entry

Front desk coverage

Education

High school diploma or GED

Tools

Microsoft Office

Job description

HCA Healthcare’s College of Health Care Professions seeks an organized administrative assistant to support students, staff and visitors. The role includes front desk coverage, filing, scheduling, and general office tasks.

This position requires strong Microsoft Office skills, data entry accuracy, and the ability to coordinate supplies, shipments, and vendor invoices while maintaining professional communication and adherence to CHCP core values.