Administrative Assistant & Office Operations Specialist

Stremicks Heritage Foods, LLC; Santa Ana (CA); On-site; USD 44,000 - 48,000; Full time

Job summary

Stremicks Heritage Foods, LLC in Santa Ana, CA, is seeking an Administrative Assistant to perform varied administrative activities and support for the business area. The role requires strong technical ability with various tools and databases, and to manage communications by phone and email.

The successful candidate will schedule meetings, prepare documents, and maintain filing systems, while handling mail, inventory, and supplies.

Qualifications

• High school diploma or equivalent is required.
• 2 to 5 years of administrative or related work experience.
• Certification and/or License may be required during course of employment.

Responsibilities

• Manage inbound/outbound calls and emails; forward messages as appropriate
• Schedule appointments and manage calendars
• Coordinate in-office and offsite meetings, lunches and events
• Prepare and maintain documentation, including spreadsheets and reports
• Produce and distribute scheduled and ad-hoc reports
• Assist with budget administration
• Maintain databases and filing systems
• Order and inventory office supplies
• Provide administrative support to various business units

Skills

Microsoft Office Suite

Customer service

Communication skills

Organization skills

Multi-tasking

Written and verbal communication

Education

High school diploma or equivalent

Job description

Stremicks Heritage Foods, LLC in Santa Ana, CA, is seeking an Administrative Assistant to perform varied administrative activities and support for the business area. The role requires strong technical ability with various tools and databases, and to manage communications by phone and email.

The successful candidate will schedule meetings, prepare documents, and maintain filing systems, while handling mail, inventory, and supplies.