Administrative Assistant/Office Manager

TROSINI LANDSCAPE MANAGEMENT; Wayne (PA); Hybrid; USD 38,000 - 48,000; Full time

Benefits offered by this job

Bonus based on performance

Flexible schedule

Home office stipend

Advancement opportunities

Training & development

401(k) matching

Job summary

TROSINI LANDSCAPE MANAGEMENT is seeking an Administrative Assistant/Office Manager to support executives by handling billing, data entry, scheduling, and correspondence. The role emphasizes organization, professional communication, and independent work in a flexible, home-office-friendly environment.

Responsibilities include contracts coordination, calendar management, reports, and developing office procedures.

Qualifications

• High school diploma or GED required; associate degree or administrative training preferred.
• Previous experience as an Administrative Assistant or in a similar role.
• Experience with Jobber or other billing software preferred.
• Familiarity with standard office equipment (printers, fax machines).
• Proficiency in Microsoft Word, Outlook, and PowerPoint.

Responsibilities

• Operate billing software and coordinate customer contracts.
• Some human resources responsibilities.
• Answer incoming calls and route to appropriate person.
• Schedule appointments and maintain calendar.
• Write emails, memos, and letters and distribute them.
• Contribute to company reports.
• Maintain an organized filing system.
• Develop, update, and maintain office procedures.

Skills

Highly organized

Excellent written & verbal communicate

Self-starter

Flexible hours

Strong time management

Education

High school diploma / GED

Associate degree or admin training

Tools

Jobber

Billing software

Microsoft Word

Outlook

PowerPoint

Job description

Benefits:

• Bonus based on performance
• Flexible schedule
• Home office stipend
• Opportunity for advancement
• Training & development
• 401(k) matching

Benefits/Perks

• Competitive Compensation
• Flexible hours
• Hybrid to start, primarily work from home after
• Career Growth Opportunities
• 401(k) with 4% company match

Job Summary

We are seeking a motivated and outgoing Administrative Assistant/Office Manager to join our team. In this role, you will provide support to our management, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include billing and data entry, answering phone calls, coordinating contracts, scheduling appointments, scheduling meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. The ideal candidate would be able to help us in creating this role, and there is the possibility for bonuses, profit-sharing, and even an equity stake in the business for the right candidate. Being a self-starter and having the ability to work on your own is a must. We are flexible on hours and the ability to work from home after a sort ramp-up period.

Responsibilities

• Operate billing software and coordinate customer contracts
• Some human resources responsibilities
• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain a calendar
• Write emails, memos, and letters and distribute them appropriately
• Contribute to company reports
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures

Qualifications

• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Experience with Jobber or other billing software preferred, but not required.
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects

Flexible work from home options available.