Administrative Assistant: Office & Executive Support

SP+; Kansas City (KS); On-site; USD 36,000 - 54,000; Full time

Job summary

SP+ in Kansas City, KS, is looking for a professional Administrative Assistant to support daily office operations. You will answer calls, draft routine correspondence, maintain department charts, and prepare client presentations.

You’ll also handle mail, orders for supplies, and calendar logistics, helping travel arrangements and expense reporting. Strong written/verbal communication, 40 WPM typing, and proficiency with Microsoft Office and Google Workspace are required.

Qualifications

• Excellent verbal and written communication skills.
• Self-motivated, detail-oriented and able to work with minimal supervision.
• Strong time management and organizational abilities with multitasking.
• Typing speed of 40 words per minute or faster.
• Proficient in Word, Excel, and PowerPoint; familiar with Google Mail/Calendars/Docs.

Responsibilities

• Answer incoming telephone calls
• Compose, edit and/or type business correspondence and basic business documents
• Maintain organizational charts for Department
• Develop PowerPoint presentations for client meetings
• Distribute and sort incoming mail and faxes for office staff
• Send out departmental mail via UPS, FedEx, US Mail, and courier service and/or accept deliveries.
• Maintain and order office supplies
• Coordinate conference room reservations or group meetings
• Assist with office management duties as needed (e.g. operate and arrange maintenance of copier, fax machines, computer and other office equipment).
• Maintain correspondence files and other electronic filing and/or hard copy filing either on-site or in storage.
• Complete other administrative duties as assigned, such as travel arrangements
• Process and submit expense reports on behalf of direct managers.
• Submit payment requests for invoices to the Accounts Payable Department
• Respond to customer inquiries (e.g. answer questions regarding the company’s parking facilities and requests for refunds).

Skills

Excellent verbal and written comms

Diligent and self-starter

Time management and organization

Typing 40 WPM+

Microsoft Office Suite proficiency

Google Workspace proficiency

Professional appearance

Tools

Microsoft Office Suite

Google Docs/Sheets/Maps

Job description

SP+ in Kansas City, KS, is looking for a professional Administrative Assistant to support daily office operations. You will answer calls, draft routine correspondence, maintain department charts, and prepare client presentations.

You’ll also handle mail, orders for supplies, and calendar logistics, helping travel arrangements and expense reporting. Strong written/verbal communication, 40 WPM typing, and proficiency with Microsoft Office and Google Workspace are required.