Client Relations Coordinator

Chief of Staff KC; Kansas City (MO); On-site; USD 40,000 - 55,000; Full time

Job summary

Chief of Staff KC seeks a proactive Client Relations Coordinator to join their team in Kansas City. This role involves managing reception, coordinating office operations, and ensuring a welcoming environment for clients and visitors.

The ideal candidate has 2+ years of administrative experience and is skilled in Microsoft Office and communication. Daily office presence is necessary to support various administrative tasks and foster a collaborative culture.

Qualifications

• Minimum of 2 years of administrative, office support, or customer-facing experience required.
• Proficiency in Microsoft Office Suite, Google Workspace, and basic Excel functions.
• Strong written and verbal communication skills.

Responsibilities

• Greet and assist visitors in person and over the phone, ensuring a professional and welcoming experience.
• Serve as a central resource for office-related needs and support internal staff as needed.
• Manage reception responsibilities, office calendars, and general front office operations.

Skills

Administrative support

Customer service

Communication skills

Microsoft Office Suite

Google Workspace

Job description

Chief of Staff KC is seeking a proactive Client Relations Coordinator for a client of ours within the Kansas City Metropolitan area. This individual will help create a welcoming and professional office environment while providing day-to-day administrative and operational support. This role plays an important part in maintaining a positive experience for visitors, clients, and employees alike.

Responsibilities

• Greet and assist visitors in person and over the phone, ensuring a professional and welcoming experience
• Serve as a central resource for office‑related needs and support internal staff as needed
• Manage reception responsibilities, office calendars, and general front office operations
• Maintain accurate employee directories and client contact information
• Assist with data entry, invoicing support, expense reporting, and proofreading client‑related documents
• Coordinate incoming and outgoing mail, shipping, and deliveries
• Manage inventory and ordering of office supplies, stationery, and other materials
• Support office organization and ensure shared spaces and equipment remain functional and well‑maintained
• Assist with internal events, client gifting, and other team coordination efforts
• Help contribute to a collaborative office culture
• Handle multiple priorities with strong attention to detail and confidentiality
• Communicate effectively with clients, vendors, and internal team members
• Take initiative in identifying challenges and helping implement practical solutions

Qualifications

• Minimum of 2 years of administrative, office support, or customer‑facing experience required
• Proficiency in Microsoft Office Suite, Google Workspace, and basic Excel functions
• Strong written and verbal communication skills
• Ability to prioritize tasks and adapt in a fast‑moving environment
• Professional, dependable, and highly organized with a strong work ethic
• Comfortable handling a variety of responsibilities across administrative, operational, and hospitality functions
• This role requires daily in‑office presence to support office operations, mail handling, and opening/closing responsibilities