Executive Office Secretary – Logistics & Admin Support

GetJobSmart; Kansas City (MO); On-site; USD 32,000 - 43,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Job summary

Vantage Meadows LLC in Kansas City, MO is seeking a Secretary to manage office operations and coordinate with clients. The role includes handling inquiries, scheduling, document prep, and records maintenance, with travel arrangements as needed.

The successful candidate will have at least 1 year of admin/secretarial experience, proficiency in Microsoft Office, and strong communication and organizational skills. High school diploma or equivalent required; logistics familiarity is a plus.

Qualifications

• High school diploma or equivalent required.
• Minimum 1 year of administrative/secretarial experience.
• Proficient in Microsoft Office Suite.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management skills.
• Familiarity with logistics and transportation industry is a plus.

Responsibilities

• Answer and direct incoming calls and emails to the appropriate department or individual.
• Schedule meetings and appointments for executives and prepare materials in advance.
• Maintain and update the filing system; keep documents organized and accessible.
• Assist with meeting agendas, minutes, and other administrative documents.
• Coordinate with IT to ensure office technology functions properly and address issues.
• Handle office supplies; keep the office clean, organized, and stocked.
• Arrange travel for executives (flights, hotels, transportation).
• Provide general administrative support to executives and staff as needed.

Skills

Microsoft Office

Education

High school diploma or equivalent

Tools

Outlook

Word

Excel

Job description

Vantage Meadows LLC in Kansas City, MO is seeking a Secretary to manage office operations and coordinate with clients. The role includes handling inquiries, scheduling, document prep, and records maintenance, with travel arrangements as needed.

The successful candidate will have at least 1 year of admin/secretarial experience, proficiency in Microsoft Office, and strong communication and organizational skills. High school diploma or equivalent required; logistics familiarity is a plus.