Secretary

GetJobSmart; Kansas City (MO); On-site; USD 32,000 - 43,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Job summary

Vantage Meadows LLC in Kansas City, MO is seeking a Secretary to manage office operations and coordinate with clients. The role includes handling inquiries, scheduling, document prep, and records maintenance, with travel arrangements as needed.

The successful candidate will have at least 1 year of admin/secretarial experience, proficiency in Microsoft Office, and strong communication and organizational skills. High school diploma or equivalent required; logistics familiarity is a plus.

Qualifications

• High school diploma or equivalent required.
• Minimum 1 year of administrative/secretarial experience.
• Proficient in Microsoft Office Suite.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management skills.
• Familiarity with logistics and transportation industry is a plus.

Responsibilities

• Answer and direct incoming calls and emails to the appropriate department or individual.
• Schedule meetings and appointments for executives and prepare materials in advance.
• Maintain and update the filing system; keep documents organized and accessible.
• Assist with meeting agendas, minutes, and other administrative documents.
• Coordinate with IT to ensure office technology functions properly and address issues.
• Handle office supplies; keep the office clean, organized, and stocked.
• Arrange travel for executives (flights, hotels, transportation).
• Provide general administrative support to executives and staff as needed.

Skills

Microsoft Office

Education

High school diploma or equivalent

Tools

Outlook

Word

Excel

Job description

Vantage Meadows LLC, a prominent player in logistics and transportation, seeks a Secretary in Kansas City, MO. This full-time position involves managing office operations and client interactions to ensure optimal service.

The Secretary will handle client inquiries, schedule appointments, prepare documents, and maintain office records. You will also assist with travel arrangements and coordinate with internal teams to support office activities.

This role is based in Kansas City, MO, and will be part of a team in a professional office environment. The Secretary will collaborate with colleagues to ensure smooth office operations and client satisfaction.

The salary range for this position is between $32,000 and $42,692 per year, providing a competitive starting point and potential for growth within the company.

Benefits

• comprehensive health insurance coverage, which typically includes medical, dental, and vision plans.
• The company also offers a retirement plan, allowing employees to contribute a portion of their salary towards their future.
• Furthermore, employees are entitled to paid time off, which includes vacation days, sick leave, and holidays, ensuring a balanced work-life schedule.

These benefits are designed to support the overall well-being and financial security of the employees.

Applicants must have experience in administrative roles, proficiency in Microsoft Office, and strong organizational skills. A high school diploma or equivalent is required, along with excellent communication skills.

Responsibilities

• Answer and direct incoming calls and emails to the appropriate department or individual.
• Schedule meetings and appointments for our executives and ensure that all necessary materials are prepared in advance.
• Maintain and update the company's filing system, ensuring that all documents are properly organized and easily accessible.
• Assist with the preparation of meeting agendas, minutes, and other administrative documents.
• Coordinate with our IT department to ensure that all office technology is functioning properly and that any issues are promptly addressed.
• Handle office supplies and ensure that our office is clean, organized, and stocked with the necessary items.
• Assist with the preparation of travel arrangements for our executives, including flights, hotels, and transportation.
• Provide general administrative support to our executives and other employees as needed.

Requirements

• High school diploma or equivalent.
• Minimum of 1 year of experience in an administrative or secretarial role.
• Proficient in Microsoft Office Suite, particularly Outlook, Word, and Excel.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Ability to work well under pressure and meet deadlines.
• Familiarity with logistics and transportation industry is a plus.
• Willingness to learn and adapt to new technologies and systems.