Administrative Assistant

Assist Point Inc; Dallas (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Assist Point Inc. in Dallas, TX is seeking a detail-oriented Administrative Assistant to support the Human Resources department. The role involves calendar management, scheduling interviews, and maintaining employee records with confidentiality.

You will assist in preparing HR documents, respond to inquiries, and help with recruitment activities, onboarding materials, and HR events. Collaboration with the HR team and strong communication are essential.

Qualifications

• Proven experience as an administrative assistant, preferably within an HR department.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive information with discretion and confidentiality.
• Detail-oriented with strong problem-solving skills.
• Ability to work independently and as part of a team.
• Familiarity with HR software and applicant tracking systems is a plus.

Responsibilities

• Provide administrative support to the HR department, including managing calendars, scheduling meetings, and coordinating interviews.
• Maintain and update employee records and HR databases with accuracy and confidentiality.
• Assist in preparing HR documents such as employment contracts, onboarding materials, and policy manuals.
• Handle incoming HR-related inquiries and direct them to the appropriate personnel.
• Support HR team with recruitment activities, including posting job openings and tracking applicants.
• Organize and maintain physical and electronic filing systems.
• Assist with preparation of reports and presentations as needed.
• Coordinate HR events and training sessions.

Skills

Organizational skills

Time management

Written and verbal communication

Discretion and confidentiality

Detail-oriented

Teamwork

Tools

Microsoft Office

HR software

Applicant Tracking System (ATS)

Job description

We are seeking a detail-oriented and organized Administrative Assistant to support our Human Resources department in Dallas, TX. The ideal candidate will provide administrative support to ensure efficient operation of the HR team, assist with employee records, scheduling, and communication tasks.

Key Responsibilities

• Provide administrative support to the HR department, including managing calendars, scheduling meetings, and coordinating interviews.
• Maintain and update employee records and HR databases with accuracy and confidentiality.
• Assist in preparing HR documents such as employment contracts, onboarding materials, and policy manuals.
• Handle incoming HR-related inquiries and direct them to the appropriate personnel.
• Support HR team with recruitment activities, including posting job openings and tracking applicants.
• Organize and maintain physical and electronic filing systems.
• Assist with preparation of reports and presentations as needed.
• Coordinate HR events and training sessions.

Qualifications

• Proven experience as an administrative assistant or in a similar role, preferably within an HR department.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive information with discretion and confidentiality.
• Detail-oriented with strong problem-solving skills.
• Ability to work independently and as part of a team.
• Familiarity with HR software and applicant tracking systems is a plus.