Administrative Support Specialist II

Chestnut Labs; Dallas (TX); On-site; USD 33,000 - 47,000; Full time

Job summary

Chestnut Labs in Dallas, TX seeks an adaptable Administrative Assistant to support multiple business areas. You will draft documents, manage calendars, answer calls, handle mail, and prepare reports with meticulous attention to detail.

The role requires 1–3 years of admin experience, strong MS Office skills, and excellent communication. This is a full‑time, on‑site position offering opportunities to streamline office operations and support team success.

Qualifications

• High school diploma or equivalent is required.
• 1 to 3 years of receptionist or administrative experience.
• Certification and/or license may be required during employment.
• Proficiency with Microsoft Office Suite and company systems.

Responsibilities

• Answer phones, provide information, take messages, or transfer calls.
• Schedule meetings and update calendars.
• Coordinate in-office and offsite meetings and events as needed.
• Handle incoming and outgoing mail and faxes.
• Prepare, assemble, review and maintain documents and materials.
• Produce and distribute reports and perform basic bookkeeping.

Skills

MS Office

Customer service

Written communication

Verbal communication

Confidentiality

Attention to detail

Multitasking

Organizational skills

Problem solving

Education

High school diploma or equivalent

1 to 3 years receptionist or administrative experience

Certification/licence may be required

Job description

Chestnut Labs in Dallas, TX seeks an adaptable Administrative Assistant to support multiple business areas. You will draft documents, manage calendars, answer calls, handle mail, and prepare reports with meticulous attention to detail.

The role requires 1–3 years of admin experience, strong MS Office skills, and excellent communication. This is a full‑time, on‑site position offering opportunities to streamline office operations and support team success.