Administrative Assistant: Office Backbone & Coordinator

UES, Inc.; Overland Park (KS); On-site; USD 30,000 - 34,000; Full time

Job summary

UES, Inc. in Overland Park, KS is seeking an Administrative Assistant to keep the heartbeat of the office running.

You will handle correspondence, coordinate meetings, support onboarding, manage vendor communications, contribute to proposals and reports, and help with daily operations across teams. You’ll collaborate with employees, leaders, clients, and vendors, bringing organization, reliability, and proactive problem-solving to a fast-paced professional services environment.

Qualifications

• 2 to 5+ years of administrative experience in a professional office setting.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with project management or ERP systems (such as Vantagepointe) is a plus.
• Excellent verbal and written communication with the ability to maintain confidentiality.

Responsibilities

• Handle and prioritize incoming correspondence with professionalism and timely follow-up.
• Coordinate daily mailing of letters and packages.
• Proofread and distribute polished documents, including proposals, reports, cost estimates, meeting agendas, minutes, and presentations.
• Provide administrative support for subcontractor/sub-consultant agreements, purchase orders, and invoice review; ensure documentation accuracy and compliance.
• Support project administration in Vantagepointe.
• Perform peer reviews of proposals, reports, and correspondence to correct formatting and spelling errors.
• Maintain and organize departmental records, databases, and documentation with precision and confidentiality.
• Coordinate logistics for meetings, events, and travel, including vendor management and on-site support.

Skills

Organizational skills

Attention to detail

Communication skills

Time management

Proactive

Self-starter

Education

High School Diploma

Associate’s or Bachelor’s degree preferred

Tools

Microsoft Office Suite

Vantagepointe (ERP)

Job description

UES, Inc. in Overland Park, KS is seeking an Administrative Assistant to keep the heartbeat of the office running.

You will handle correspondence, coordinate meetings, support onboarding, manage vendor communications, contribute to proposals and reports, and help with daily operations across teams. You’ll collaborate with employees, leaders, clients, and vendors, bringing organization, reliability, and proactive problem-solving to a fast-paced professional services environment.