Administrative Assistant I: Project & Client Support

UES, Inc.; Medley Mobile Homes (FL); On-site; USD 32,000 - 52,000; Full time

Job summary

UES, Inc. in Medley, FL is seeking an Administrative Assistant I to join our growing team.

The role provides essential clerical support to leadership and project teams, manages calendars, coordinates meetings, prepares proposals and reports, and maintains filing systems for sales and project documents. The ideal candidate is highly organized, detail-oriented, proactive, with strong communication skills and the ability to manage multiple tasks in a fast-paced environment.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 0-2 years of administrative/office support experience.
• Strong organizational, time management, and problem-solving abilities.
• Effective verbal and written communication with team and stakeholders.
• Ability to work independently and collaboratively in a fast-paced environment.
• Detail-oriented with discretion handling confidential information.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare and process documents such as proposals, contracts, and reports.
• Maintain organized filing systems for sales and project documents.
• Assist travel arrangements, expense reporting, and other logistics.
• Support sales with lead generation, client communications, and presentations.
• Handle office supplies and vendor management.
• Coordinate with project teams to align on activities and timelines.

Skills

Organizational skills

Time management

Problem-solving

Verbal and written communication

Independent and collaborative work

Interpersonal skills

Attention to detail

Education

High school diploma

Associate's degree or relevant coursework preferred

Tools

Microsoft Office Suite

Office management tools

Job description

UES, Inc. in Medley, FL is seeking an Administrative Assistant I to join our growing team.

The role provides essential clerical support to leadership and project teams, manages calendars, coordinates meetings, prepares proposals and reports, and maintains filing systems for sales and project documents. The ideal candidate is highly organized, detail-oriented, proactive, with strong communication skills and the ability to manage multiple tasks in a fast-paced environment.