Administrative Assistant I: Scheduling & Office Support

UES, Inc.; Lehigh Acres (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

UES, Inc. is seeking an Administrative Assistant I to join our growing team. This role provides essential administrative and clerical support to leadership and teams, handling scheduling, correspondence, documentation, and office coordination.

The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple tasks in a fast-paced environment. 0-2 years of experience preferred; travel up to 10% and occasional overtime may be required.

Qualifications

• High school diploma or equivalent required; Associate’s degree or relevant coursework preferred.
• 0-2 years of administrative or office support experience.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
• Strong organizational, time management, and problem-solving skills.
• Able to handle confidential information with discretion and communicate effectively.

Responsibilities

• Manage and coordinate schedules, including scheduling meetings, appointments, and travel arrangements.
• Handle incoming and outgoing correspondence, including emails, letters, and packages.
• Prepare meeting agendas, take minutes, and distribute meeting materials.
• Maintain office supplies inventory, ordering and restocking as necessary.
• Assist with data entry, report preparation, and maintaining spreadsheets or databases.
• Prepare, format, and proofread documents, reports, and presentations as needed.
• Provide administrative support for various projects as assigned.
• Greet visitors, answer and direct phone calls, and provide general information.
• Communicate with internal and external partners and vendors, as needed.
• Perform other duties as assigned.
• Willingness to travel up to 10% of the time primarily for occasional offsite meetings, training sessions, or company events.
• Flexibility may be needed for occasional overtime, business events, or urgent administrative requests based on organizational needs.

Skills

Strong organizational skills

Time management

Problem-solving

Verbal and written communication

Independent and collaborative work

Education

High school diploma or equivalent

Associate’s degree or coursework preferred

Tools

Microsoft Office

Office management tools

Job description

UES, Inc. is seeking an Administrative Assistant I to join our growing team. This role provides essential administrative and clerical support to leadership and teams, handling scheduling, correspondence, documentation, and office coordination.

The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple tasks in a fast-paced environment. 0-2 years of experience preferred; travel up to 10% and occasional overtime may be required.