Entry-Level Administrative Assistant for Engineering Team

UES, Inc.; Westgate-Belvedere Homes (FL); On-site; USD 34,000 - 50,000; Full time

Job summary

UES, Inc. is seeking an Administrative Assistant I to support daily operations within the BID department and broader team. The role emphasizes organization, accuracy, and clear communication to keep projects on track.

The ideal candidate will be highly organized, detail-oriented, and proactive, with the ability to manage multiple tasks, respond to inquiries, and coordinate scheduling and documentation across colleagues and clients.

Qualifications

• High school diploma or equivalent required; Associate's degree preferred.
• 0-2 years of administrative or office support experience.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time-management skills.

Responsibilities

• Document correspondence, reports, and invoices according to project deadlines.
• Organize and maintain data related to billing and invoicing.
• Schedule inspectors and assist with permits as needed.
• Provide clerical support to leadership and team members.
• Handle client inquiries with professional communication.
• Operate a computer with typing speed of at least 50 wpm.

Skills

Microsoft Office

Typing 50 wpm

Communication skills

Organization skills

Problem-solving

Education

High school diploma

Associate's degree preferred

Job description

UES, Inc. is seeking an Administrative Assistant I to support daily operations within the BID department and broader team. The role emphasizes organization, accuracy, and clear communication to keep projects on track.

The ideal candidate will be highly organized, detail-oriented, and proactive, with the ability to manage multiple tasks, respond to inquiries, and coordinate scheduling and documentation across colleagues and clients.