Administrative Assistant

UES; Dallas (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

UES is seeking an Administrative Assistant to keep the Dallas office running smoothly by coordinating schedules, managing documents, and assisting leadership and teams. This role offers growth opportunities in a fast-paced, team-oriented environment.

The ideal candidate is highly organized, detail-oriented, and proactive, with strong communication skills and the ability to handle multiple tasks and confidential information.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 0-2 years in administrative/support roles (internships or volunteer experience ok).
• Proficient with MS Office; strong organizational skills.
• Strong written and verbal communication; able to handle confidential information.

Responsibilities

• Coordinate schedules, meetings, and travel arrangements.
• Handle correspondence and prepare documents and presentations.
• Maintain office supplies and manage data entry and spreadsheets.
• Greet visitors and support project teams and vendors.
• Travel up to 10% for offsite meetings or events; possible overtime.

Skills

Organizational skills

Communication skills

Time management

Team collaboration

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

MS Office

Office management tools

Job description

Overview

At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.

Position Overview Join our growing team as an Administrative Assistant! In this role, you'll help keep our office running smoothly by supporting daily operations, coordinating schedules, managing documentation, and assisting leadership and team members.

This is a great opportunity for someone looking to start or grow their career in administration. We're looking for a highly organized, detail oriented, and proactive individual with strong communication skills who enjoys working in a fast paced, team oriented environment.

Responsibilities

• Manage and coordinate schedules, including scheduling meetings, appointments, and travel arrangements.
• Handle incoming and outgoing correspondence, including emails, letters, and packages.
• Prepare meeting agendas, take minutes, and distribute meeting materials.
• Maintain office supplies inventory, ordering and restocking as necessary.
• Assist with data entry, report preparation, and maintaining spreadsheets or databases.
• Prepare, format, and proofread documents, reports, and presentations as needed.
• Provide administrative support for various projects as assigned.
• Greet visitors, answer and direct phone calls, and provide general information.
• Communicate with internal and external partners and vendors, as needed.
• Perform other duties as assigned.
• Willingness to travel up to 10% of the time primarily for occasional offsite meetings, training sessions, or company events.
• Flexibility may be needed for occasional overtime, business events, or urgent administrative requests based on organizational needs.

Qualifications

• High school diploma or equivalent required, Associate’s degree or additional relevant coursework preferred.
• 0-2 years of administrative or office support experience (internship or volunteer experience a plus).
• Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
• Strong organizational, time management, and problem-solving skills.
• Strong attention to detail and ability to handle confidential information with discretion.
• Effective verbal and written communication skills to interact with team members and stakeholders.
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to adapt to a changing work environment and foster and maintain good relationships at all levels.

Travel Requirements

• This position does not require regular travel as part of its primary responsibilities. However, occasional travel

may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or company events.

Travel, when necessary, will be communicated in advance and aligned with business needs.

Physical Demands & Work Environment

• This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
• The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
• The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
• The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.

EEO Statement

UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement at the bottom of the page here