Administrative Assistant – Oakland Office & Logistics

Alta Planning + Design; Oakland (CA); On-site; USD 60,000 - 72,000; Full time

Benefits offered by this job

Medical benefits

Dental/Vision

Life Insurance

401(k) match

PTO 21 days

Holidays

Parental Leave/Disability

Wellness reimbursement

Alta Gets Around

Travel award

Professional development

Job summary

Alta Planning + Design in Oakland, CA seeks an Administrative Assistant to be the hub of our Oakland office, supporting operations and coordinating facilities. The role covers day-to-day administrative tasks and occasional support for regional offices.

You’ll manage supplies, bookings, and communications; collaborate with staff, vendors, and building management; and help keep budgets and events on track. This in‑office role requires Monday–Thursday presence.

Qualifications

• 3+ years in administrative assistant or project coordinator roles.
• Strong written and verbal communication with staff, clients, and vendors.
• Highly organized with multitasking abilities.
• Proficient with Microsoft Office 365, Excel, Outlook, and MS Teams.
• Experience with Adobe Creative Suite.
• Desire to create a welcoming and efficient office environment.

Responsibilities

• Manage office operations including coordination of supplies, office space needs, and technology and security coordination with building management
• Provide logistics and hosting support for office events and meetings
• Support administrative office functions across Oakland and other West Region offices
• Track office operating expenditures and help manage office budgets
• Attend regular staff meetings to ensure workload balance and streamlined communication
• Serve as liaison between staff, building managers, vendors, and contractors
• Participate in conference calls with regional office managers as needed

Skills

Administrative experience

Communication

Organizational skills

Microsoft Office 365

Excel

Outlook

MS Teams

Adobe Creative Suite

Independent work

Time management

Education

Bachelor's or Associate degree

Tools

Wrike

Deltek

Job description

Alta Planning + Design in Oakland, CA seeks an Administrative Assistant to be the hub of our Oakland office, supporting operations and coordinating facilities. The role covers day-to-day administrative tasks and occasional support for regional offices.

You’ll manage supplies, bookings, and communications; collaborate with staff, vendors, and building management; and help keep budgets and events on track. This in‑office role requires Monday–Thursday presence.