Administrative Assistant

Alta Planning + Design; Oakland (CA); On-site; USD 60,000 - 72,000; Full time

Benefits offered by this job

Medical benefits

Dental/Vision

Life Insurance

401(k) match

PTO 21 days

Holidays

Parental Leave/Disability

Wellness reimbursement

Alta Gets Around

Travel award

Professional development

Job summary

Alta Planning + Design in Oakland, CA seeks an Administrative Assistant to be the hub of our Oakland office, supporting operations and coordinating facilities. The role covers day-to-day administrative tasks and occasional support for regional offices.

You’ll manage supplies, bookings, and communications; collaborate with staff, vendors, and building management; and help keep budgets and events on track. This in‑office role requires Monday–Thursday presence.

Qualifications

• 3+ years in administrative assistant or project coordinator roles.
• Strong written and verbal communication with staff, clients, and vendors.
• Highly organized with multitasking abilities.
• Proficient with Microsoft Office 365, Excel, Outlook, and MS Teams.
• Experience with Adobe Creative Suite.
• Desire to create a welcoming and efficient office environment.

Responsibilities

• Manage office operations including coordination of supplies, office space needs, and technology and security coordination with building management
• Provide logistics and hosting support for office events and meetings
• Support administrative office functions across Oakland and other West Region offices
• Track office operating expenditures and help manage office budgets
• Attend regular staff meetings to ensure workload balance and streamlined communication
• Serve as liaison between staff, building managers, vendors, and contractors
• Participate in conference calls with regional office managers as needed

Skills

Administrative experience

Communication

Organizational skills

Microsoft Office 365

Excel

Outlook

MS Teams

Adobe Creative Suite

Independent work

Time management

Education

Bachelor's or Associate degree

Tools

Wrike

Deltek

Job description

Description

Alta Planning + Design seeks an Administrative Assistant for our Oakland office. If you are looking to join an innovative organization and do work that connects people to places while advancing social justice, safety, and environmental resilience.

Department: Corporate/Administrative

Location: Oakland, CA

Compensation: $60,000 - $72,000 / year

About Alta

Alta is a mission‑driven company working to mitigate climate change and advance safety and social justice by shaping sustainable, people‑centered communities. We bring together expertise across planning, design, engineering, education and encouragement programs, and community engagement to help communities thrive. Our work is grounded in the belief that how places are designed and experienced has a profound impact on equity, health, and opportunity—and that people should always be at the heart of those decisions.

Founded in 1996, Alta was at the forefront of the active transportation movement and has spent nearly 30 years partnering with communities to imagine a more connected, resilient, and inclusive future. Today, with more than 225 staff across the United States and beyond, we are a global leader in creating environments that support everyday life, strengthen human connection, and respond to the challenges of a changing world. Alta offers the opportunity to collaborate across disciplines, contribute to meaningful work at every scale, and be part of a team committed to making lasting, positive change for people and the places they call home.

Day to Day

In this role, you'll be the organizational hub for our Oakland office while providing administrative support to other regional offices occasionally. You'll manage day-to-day office operations, coordinate with building management on facilities needs, and support our team with logistics for meetings and events. You'll use your organizational skills and attention to detail to keep our offices running smoothly, from managing supplies and technology coordination to supporting administrative functions across the region. This position is based in our Oaklandoffice with an in-office schedule Monday through Thursday.

• Manage office operations including coordination of supplies, office space needs, and technology and security coordination with building management
• Provide logistics and hosting support for office events and meetings
• Support administrative office functions across Oakland and other West Region offices
• Track office operating expenditures and help manage office budgets
• Attend regular staff meetings to ensure workload balance and streamlined communication
• Serve as liaison between staff, building managers, vendors, and contractors
• Participate in conference calls with regional office managers as needed

Qualifications

Required

• 3+ years of experience as an administrative assistant or project coordinator
• Effective oral and written communication skills with the ability to maintain positive relationships with staff, clients, and vendors
• Strong organizational and multitasking abilities
• Proficient with Microsoft Office 365, Excel, Outlook, and MS Teams
• Ability to work independently and manage multiple priorities
• Experience with Adobe Creative Suite
• Desire to create a welcoming and efficient office environment

Preferred

• Bachelor's or Associate’s degree or equivalent experience
• Experience as a Project Coordinator in a consulting environment
• Experience with Wrike and Deltek

What We Offer

Compensation

The pay range for this job in Oaklandis $60,000-$72,000 annually. Placement within the range is based upon experience, skill-sets, and qualifications.

Benefits

Alta offers comprehensive benefits to all full-time employees:

• Medical: PPO or HSA medical plans, Alta pays 75% of the cost
• Dental/Vision: PPO, Alta pays 90% of the cost
• Life Insurance: Alta pays 100% of the premium for life and AD&D, equal to your base compensation
• 401(k): Alta provides a match up to 3%
• PTO: 21 days accrued annually to start
• Holidays: 11 total company paid holidays
• Paid Parental Leave/Short-Term Disability
• Additional Benefits: Wellness reimbursement up to $800 annually, Alta Gets Around benefit of up to $900 annually, 5-year travel award, and professional development opportunities