Administrative Assistant Microsoft

Cosmotek College; Redmond, Northern (WA, KY); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

HSA & DCFSA

Employee Assistance Program

Paid time off

Job summary

Allegis Global Solutions in Redmond, WA seeks an organized administrative professional to provide high-level support to a fast-paced team in a fully onsite environment. The role is centered on executive calendar management, event coordination, vendor relations, onboarding, and financial operations.

You will coordinate complex calendars for senior leaders, arrange travel, support onboarding, and manage procurement and invoicing processes.

Qualifications

• 5–7 years of administrative or executive assistant experience.
• 5–7 years of calendar coordination with VP-level support preferred.
• 5–7 years of Microsoft 365 tools experience.
• 5–7 years of event and operations support; 3–5 years in a large enterprise environment preferred.
• Experience supporting executives in a professional setting; discretion handling confidential information.

Responsibilities

• Provide in-person administrative support for day-to-day operations and key initiatives.
• Manage complex calendars for senior leadership, including scheduling and conflict resolution.
• Coordinate team events, offsites, and supplier summits with logistics planning and on-site support.
• Support onboarding, including equipment, supplies, and workspace setup.
• Manage vendor relationships and procurement of goods and services.
• Oversee office duties, records management, and basic bookkeeping; process invoices and reports.
• Prepare agendas for meetings and arrange for committees and board meetings.
• Coordinate travel and process business expenses for management.
• Support department financial, personnel, and facility operations.

Skills

Calendar management

Executive support

MS 365 proficiency

Event coordination

Vendor management

Budgeting

Communication skills

Tools

Microsoft 365

Outlook

Job description

We are seeking a highly organized and proactive administrative professional to provide comprehensive, high-level support to a dynamic team in a fast-paced, fully onsite environment. This role is central to the smooth operation of daily business activities, serving as a key point of contact for internal teams, vendors, and new hires. The ideal candidate brings deep experience in executive-level calendar management, event and logistics coordination, vendor management, and Microsoft 365 tools, and thrives in an environment that demands both precision and adaptability. This is a full-time onsite position based in Redmond, WA, Monday through Friday.

Job Responsibilities

• Provide in-person administrative support for day-to-day team operations and key business initiatives
• Manage complex calendars for senior leadership, including scheduling, prioritization, and conflict resolution
• Coordinate and execute team events, offsites, and large-scale supplier summits including logistics planning and on-site support
• Support new hire onboarding by ordering and setting up equipment, supplies, and workspace needs
• Manage vendor relationships and support open vendor roles, including procurement of goods and services
• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping
• Review and process invoices, reports, memos, financial statements, and other corporate documents
• Read and analyze incoming memos, submissions, and reports to determine significance and coordinate distribution
• Prepare agendas and make arrangements for committee, board, and other meetings
• Coordinate travel arrangements and process business expenses for management
• Support department financial operations, personnel operations, and facility operations
• Serve as the primary department or group contact and complete special projects as assigned

Requirements

• 5–7 years of administrative or executive assistant experience required; candidates with up to 9 years of experience will be considered
• 5–7 years of calendar coordination experience, with VP-level support highly preferred
• 5–7 years of experience with Microsoft 365 tools
• 5–7 years of event and operations support experience
• 3–5 years of prior experience in a large enterprise or technology environment highly preferred
• Demonstrated experience supporting executives in a professional setting required
• Additional education in business administration or a related field is a plus
• Expert proficiency with Microsoft 365 tools including Word, Excel, PowerPoint, Outlook, and Teams
• Strong calendar coordination and scheduling skills, with experience supporting VP-level or above highly preferred
• Expert ability in event planning, logistics coordination, and budgeting
• Excellent verbal and written communication skills with strong interpersonal and customer service abilities
• Demonstrated ability to multi-task, prioritize effectively, and work independently in a fast-paced environment
• Expert ability to handle sensitive and confidential information with discretion
• Strong organizational skills with meticulous attention to detail
• Experience with vendor management and procurement processes
• Leadership and mentoring skills with the ability to provide constructive performance feedback

Additional Details

• Location: Redmond, WA (Onsite)
• Duration: 10 months
• Weekly Schedule: 40 hours
• Job Status: Non-Exempt

This role is eligible for the following benefits

• Medical, dental & vision
• Hospital plans
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
• Company paid short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Employee Assistance Program
• Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you require a reasonable accommodation related to the application or interview process due to a disability, please email [e-mail]. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

• We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.