Administrative Assistant (contract)

Microsoft; Redmond (WA); Hybrid; USD 32,000 - 36,000; Part time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Job summary

Microsoft is seeking an Administrative Assistant for a 3-month contract handled through Allegis Global Solutions. The role focuses on managing a centralized equipment program, onboarding new hires, tracking inventory, and coordinating equipment provisioning across a large organization.

The ideal candidate will be detail-oriented, able to manage multiple priorities, and collaborate with cross-functional teams.

Qualifications

• 0–2 years of administrative assistant or group administrative support experience in a fast-paced environment.
• 0–2 years of large-scale inventory management and equipment ordering experience.
• 0–2 years of onboarding experience, including equipment provisioning.
• Experience with SAW programs is preferred.
• Experience with a large technology organization is preferred.

Responsibilities

• Manage centralized equipment ordering program end to end for new hires and hardware refreshes.
• Maintain and update inventory records, track assets, custodians and cost centers.
• Coordinate new hire information for equipment provisioning and retrieval.
• Deliver and assemble new hire equipment kits per program standards.
• Serve as SAW program champion and ensure compliance across the organization.
• Collaborate with administrative teams and stakeholders across the organization.
• Maintain data across inventory systems and tracking tools.
• Respond with urgency to equipment requests and operational needs.
• Protect confidentiality and communicate professionally.
• Lift and move standard office equipment daily.

Skills

Administrative support

Inventory management

Onboarding coordination

Cross-functional collaboration

Multitasking

Attention to detail

Communication

Tools

Microsoft Outlook

Excel

Word

Forms

Job description

Administrative Assistant (Contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary

We are seeking a motivated and detail-oriented Administrative Assistant to join a dynamic team responsible for implementing and managing a centralized equipment program. This role is integral to streamlining onboarding, equipment ordering, inventory management, offboarding coordination, and process standardization across a large and fast-paced organization. The ideal candidate is a self-starter who thrives in ambiguous environments, can manage multiple priorities simultaneously, and takes ownership of processes and projects with minimal oversight. Strong organizational skills, sound judgment, and the ability to collaborate cross-functionally are essential to success in this position.

Job Responsibilities

• Manage a centralized equipment ordering program end to end, including purchasing equipment for new hires and hardware refreshes
• Maintain and update inventory records, track assets, update custodians and cost centers, manage PC recycled assets, and coordinate equipment transfers
• Collect new hire and attrition information from the administrative team to ensure timely equipment provisioning and retrieval
• Deliver new hire equipment kits and coordinate the collection of equipment from departing employees
• Assemble and prepare new hire equipment kits in accordance with program standards
• Serve as the SAW program champion, managing related processes and ensuring compliance across the organization
• Partner and cross-collaborate with the administrative team and various stakeholders across the broader organization
• Maintain accurate data across inventory systems, spreadsheets, and asset tracking tools
• React with appropriate urgency to equipment requests and operational needs
• Maintain confidentiality and exercise discretion, tact, and professionalism in all communications
• Physically lift and move standard office equipment such as computers and peripherals on a daily basis

Requirements

• 0–2 years of administrative assistant or group administrative support experience in a fast-paced environment
• 0–2 years of large-scale inventory management and equipment ordering experience, including maintaining stock levels and coordinating hardware logistics
• 0–2 years of new hire onboarding experience, including coordinating equipment provisioning and onboarding processes
• Experience managing SAW programs is preferred
• Previous experience in a group administrative support capacity at a large technology organization is preferred
• Experience supporting operational processes at a team or organizational level is preferred
• Minimum of 2 years of demonstrated successful administrative experience in a fast-paced capacity
• Strong background in inventory management and equipment logistics
• Ability to lift and move standard office equipment including computers and peripherals on a daily basis
• Strong organizational skills with exceptional attention to detail
• Excellent verbal and written communication skills for working with team members across various locations
• Demonstrated ability to work independently and take ownership of processes and projects
• Strong problem-solving and troubleshooting skills with the ability to manage ambiguity
• Ability to prioritize and multitask effectively in a fast-paced environment
• Cross-team collaboration and interpersonal skills
• General technology knowledge including familiarity with common hardware and peripherals
• Proficiency in Microsoft Outlook, Excel, Word, and Forms
• Experience with asset tracking and inventory management tools or systems
• Sound judgment, diplomacy, integrity, and professionalism in all interactions

Additional Details

• Location: Redmond, WA (Hybrid: 3-5 days per week)
• Duration: 3 months
• Pay Range*: $23.50 - $26.50 per hour
• Weekly Schedule: 40 hours
• Job Status: Non-Exempt

This Role Is Eligible For The Following Benefits

• Medical, dental & vision
• Hospital plans
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Company paid Basic Life and AD&DD as well as voluntary Life & AD&DD for the employee and dependents)
• Company paid short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Employee Assistance Program
• Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave)

• We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you require a reasonable accommodation related to the application or interview process due to a disability, please email [e-mail]. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.