Onsite Executive Assistant - MS 365 & Event Logistics

Cosmotek College; Redmond, Northern (WA, KY); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

HSA & DCFSA

Employee Assistance Program

Paid time off

Job summary

Allegis Global Solutions in Redmond, WA seeks an organized administrative professional to provide high-level support to a fast-paced team in a fully onsite environment. The role is centered on executive calendar management, event coordination, vendor relations, onboarding, and financial operations.

You will coordinate complex calendars for senior leaders, arrange travel, support onboarding, and manage procurement and invoicing processes.

Qualifications

• 5–7 years of administrative or executive assistant experience.
• 5–7 years of calendar coordination with VP-level support preferred.
• 5–7 years of Microsoft 365 tools experience.
• 5–7 years of event and operations support; 3–5 years in a large enterprise environment preferred.
• Experience supporting executives in a professional setting; discretion handling confidential information.

Responsibilities

• Provide in-person administrative support for day-to-day operations and key initiatives.
• Manage complex calendars for senior leadership, including scheduling and conflict resolution.
• Coordinate team events, offsites, and supplier summits with logistics planning and on-site support.
• Support onboarding, including equipment, supplies, and workspace setup.
• Manage vendor relationships and procurement of goods and services.
• Oversee office duties, records management, and basic bookkeeping; process invoices and reports.
• Prepare agendas for meetings and arrange for committees and board meetings.
• Coordinate travel and process business expenses for management.
• Support department financial, personnel, and facility operations.

Skills

Calendar management

Executive support

MS 365 proficiency

Event coordination

Vendor management

Budgeting

Communication skills

Tools

Microsoft 365

Outlook

Job description

Allegis Global Solutions in Redmond, WA seeks an organized administrative professional to provide high-level support to a fast-paced team in a fully onsite environment. The role is centered on executive calendar management, event coordination, vendor relations, onboarding, and financial operations.

You will coordinate complex calendars for senior leaders, arrange travel, support onboarding, and manage procurement and invoicing processes.