Administrative AssistantReceptionist

CRRC Sifang America; Chicago (IL); On-site; USD 51,577,000 - 65,904,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

401k

Job summary

CRRC Sifang America in Chicago is seeking a Receptionist to manage the office and support upper management. The role requires multi-tasking, scheduling, and strong communication, with duties including answering calls, greeting visitors, and basic admin tasks.

Candidates should have 0-1 year of receptionist experience, a high school diploma or GED, proficiency in MS Office, and a valid driver's license; a BS may be preferred. Chinese Mandarin skills are a plus but not required.

Qualifications

• Excellent organizational skills.
• Effective communication skills.
• 0-1 year’s experience as a Receptionist/Administrative Assistant.
• Solid understanding of MS Office.
• High School Diploma/GED or above.
• Valid Driver's License; ability to drive to work as needed.
• BS degree in Business Administration or related field (preferred).
• 2+ years of front desk/office reception experience (preferred; Chinese Mandarin a plus).

Responsibilities

• Answer and direct phone calls.
• Provide support to upper management and supporting team.
• Submit and reconcile expense reports.
• Distribute letters, faxes, and forms.
• Develop and maintain a filing system.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Organize and schedule appointments.
• Book travel arrangements.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Other duties as assigned.

Skills

Organizational skills

Communication skills

Education

High School Diploma/GED or above

BS degree in Business Administration or related field

Tools

MS Office

Job description

Summary

The Receptionist will manage the office and handle duties for upper management. This individual must be efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Intermediate Microsoft Office skills, Internet research abilities, and effective communication skills are required. They should be resourceful, good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

Essential Duties and Responsibilities

• Answer and direct phone calls
• Provide support to upper management and supporting team
• Submit and reconcile expense reports
• Distribute letters, faxes, and forms
• Develop and maintain a filing system
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Organize and schedule appointments
• Book travel arrangements
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Other duties as assigned

Required Education and Experience

• Excellent organizational skills
• Effective communication skills
• 0-1 year’s experience as a Receptionist/Administrative Assistant
• Solid understanding of MS Office
• High School Diploma/GED or above
• Valid Driver's License
• Ability to drive to work as needed

Preferred Education and Experience

• 2+ years of experience in front desk/office reception support
• BS degree in Business Administration or related field
• Advanced aptitude with MS Office
• Available to speak, read and write in Chinese mandarin will be a plus but not necessary

Salary Range: $18.00 - $23.00 per hour

Benefits Include:

• Medical
• Dental
• Vision
• Life Insurance
• 401k