Executive Assistant

Randstad USA; Providence (RI); On-site; USD 34,000 - 37,000; Full time

Job summary

Randstad USA is seeking an Executive Assistant to support two senior executives in the Dean’s Office. This backfill position starts ASAP for 2–3 months with potential to extend or become permanent.

You will thrive in a high-visibility, confidential environment, facilitating communications with students, leadership, and officials. Strong prioritization and professionalism are essential.

Qualifications

• 3–5 years of administrative or executive assistant experience; higher education or Dean's Office experience is a plus.
• Fluent with Microsoft Office Suite and Google Workspace (Gmail, Docs, Sheets, Calendar).
• Excellent time management, advanced calendaring, and strong written communication.

Responsibilities

• Manage complex schedules and calendars for two Dean's Office executives.
• Draft, proofread, and send professional emails and correspondence on behalf of leadership.
• Coordinate domestic travel and prepare high-level meeting materials and agendas.
• Provide event support for campus and departmental events.
• Handle front desk, visitors, calls, and filing; perform ad-hoc admin duties.

Skills

Managing calendars

Written communication

Handling confidential information

Microsoft Office

Google Workspace

Agenda preparation

Education

High School (required)

Tools

Microsoft Office

Google Workspace

Job description

We are seeking a professional, reliable, and adaptable Executive Assistant to provide direct support to two senior executives within the Dean’s Office. This is a primary backfill position covering a medical leave, starting ASAP, with a initial 2-to-3-month duration and potential to extend or transition into a permanent contract-to-hire role. The ideal candidate thrives in a high-visibility, professional environment, handles sensitive information with complete confidentiality, and delivers exceptional service across all interactions—from students and university leadership to government officials. Start Date:2-3 months but potential to extend

Qualifications & Experience

• Experience: 3 to 5 years of administrative or executive assistant experience (higher education or Dean's Office experience is a plus).
• Technical Proficiency: Fluent in both Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace (Gmail, Docs, Sheets, Calendar).
• Core Competencies: Exceptional time management, advanced calendaring abilities, and written communication skills.
• Soft Skills: Pleasant demeanor, quick learner, highly team-oriented, punctual, and comfortable navigating complex, highly confidential academic environments.

salary: $25 - $27 per hour

shift: First

work hours: 9 AM - 5 PM

education: High School

Responsibilities

Key Responsibilities

• Executive Support & Calendaring: Manage complex schedules, coordinate time management, and prioritize daily agendas for two Dean's Office executives.
• Communication & Correspondence: Draft, proofread, and prepare emails, official letters, and professional communications on behalf of leadership.
• Travel & Meeting Prep: Organize domestic travel itineraries and prepare high-level meeting materials, agendas, and documentation for both small executive briefings and large-scale meetings.
• Event Support: Assist with setup, execution, material assembly, and teardown for official campus and departmental events.
• Office & Administrative Support: Manage front desk reception, handle incoming visitors and phone calls, maintain organized filing systems, and complete ad-hoc administrative duties as needed.

Skills

• Maintaining Calendars
• Written Communication
• Handling Confidential Information
• Microsoft Office
• Google for Business Suite
• Preparing Agendas

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Experience

• Experienced
• 3 years

Education

• High School (required)

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.