Administrative Assistant

Randstad USA; Los Angeles (CA); On-site; USD 54,000 - 57,000; Full time

Benefits offered by this job

Medical

Prescription

Dental

Vision

AD&D

Life insurance

Short-term disability

401K

Job summary

Randstad USA is seeking an Administrative Assistant III in Los Angeles to support senior leaders. The role involves managing extensive calendars, coordinating global travel, and reconciling expenses with Concur, while preparing data-driven reports and presentations.

The ideal candidate has 3+ years in high-level admin support, strong communication skills, and familiarity with investment-related contexts. This on-site role offers professional growth within a dynamic, supportive team.

Qualifications

• 3+ years of proven background in high-level administrative support, demonstrating consistent accuracy and a meticulous attention to detail.
• A foundational understanding of the investment business and manager roles to anticipate executive needs.
• Proficiency with enterprise software, specifically Concur expense reporting and advanced office systems.
• Exceptional written and oral communication skills, with the ability to adapt to feedback and prioritize urgent vs non-urgent tasks.

Responsibilities

• Orchestrate Schedules: Manage extensive executive calendars and prioritize urgent needs.
• Coordinate Global Travel: Arrange multi-destination itineraries, visa requirements, and high-risk location logistics.
• Streamline Operations: Reconcile multi-currency monthly expenses and corporate cards using Concur.
• Synthesize Data: Compile internal and market data into charts, reports, and presentations.
• Facilitate Engagement: Organize department meetings, greet visitors, and back up peer assistants.

Skills

Administrative Assistant

Maintaining Calendars

Global Entry applications

multi-destination itineraries

Oral Communication

Handling Confidential Information

Problem Solving

Concur

Expense Reporting

Creating Presentations

Organization

Prioritizing

Administrative Duties

Written Communication

MS Office

Education

Bachelors

Tools

Concur

MS Office

Job description

Administrative Assistant III - Los Angeles

This organization champions a supportive, growth-focused culture where your expertise directly empowers senior leaders and drives operational excellence.

Your Impact and Opportunities

• Orchestrate Schedules: Manage extensive executive calendars, utilizing stellar judgment to prioritize urgent needs and polling requests effectively.
• Coordinate Global Travel: Proactively arrange multi-destination itineraries, navigating visa requirements, Global Entry applications, and high-risk location logistics.
• Streamline Operations: Reconcile multi-currency monthly expenses and corporate cards securely utilizing the Concur online tool.
• Synthesize Data: Track, gather, and compile vital internal and market data, transforming findings into impactful charts, reports, and presentations.
• Facilitate Engagement: Organize seamless department meetings, welcome high-profile visitors, and provide critical backup coverage to peer assistants.

Essential Qualifications

• 3+ years of proven background in high-level administrative support, demonstrating consistent accuracy and a meticulous attention to detail.
• A demonstratedfoundational understanding of the investment business and manager roles to better anticipate executive needs.
• Proficiency with enterprise software, specifically Concur expense reporting and advanced office systems.
• Exceptional written and oral communication skills, coupled with the ability to adapt productively to feedback and distinguish between urgent and non-urgent priorities.

salary: $38.96 - $41.38 per hour

shift: First

work hours: 8 AM - 5 PM

education: Bachelors

Skills

• Administrative Assistant
• Maintaining Calendars
• Global Entry applications
• multi-destination itineraries
• Oral Communication
• Handling Confidential Information
• Problem Solving
• Concur
• Expense Reporting
• Creating Presentations
• Organization
• Prioritizing
• Administrative Duties
• Written Communication
• MS Office

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including:

• medical
• prescription
• dental
• vision
• AD&D
• life insurance offerings
• short-term disability
• a 401K plan

(all benefits are based on eligibility)

This posting is open for thirty (30) days.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Experience

• Experienced
• 3 years

Education

• Bachelors