Administrative Assistant, Invoicing & Operations Support

National Fuel Gas Company; Northern (KY); Hybrid; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical coverage

Sick time

Dental & Vision

Parental leave

Company 401(k)

Life Insurance

Retirement savings

FSA

Paid vacation

Charitable giving

Job summary

National Fuel Gas Company in Liberty, PA is seeking an Administrative Assistant to support its Business Development Office. The role involves customer service, data entry, invoicing, and coordinating with contractors across departments.

The ideal candidate has a high school diploma, 3-5 years of administrative experience, excellent communication, and proficient Microsoft Office skills. This is a full-time, on-site position offering comprehensive benefits and competitive hourly pay.

Qualifications

• High School Diploma or equivalent is required.
• Proficient in typing, data entry, and Microsoft Office products.
• 3-5 years of advanced professional administrative experience.
• Excellent interpersonal, verbal and written communication and customer service skills.
• The ability to read, accurately interpret and analyze written information, and legibly prepare written documentation.
• Must be able to work well in a fast paced, team environment.

Responsibilities

• Customer service, information processing, and interfacing with contractors and personnel at National Fuel within multiple departments
• Perform professional administrative duties, including answering telephone calls, typing, postings, filing, office supply orders, work orders, payroll, and data entry
• Manage distribution, approval, preparation, and submission of all invoices for timely payment to vendor
• Review vendor statements of outstanding invoices and follow-up on any past due, unpaid invoices
• Warehouse and inventory materials management related to daily operations and maintenance activity
• Create work orders, purchase orders, check requisitions, and accounts payable documentation to support field operations
• Create, gather, and enter data for various operational reports; consolidate and print information as requested
• Maintain various records and files for regulatory or performance tracking purposes

Skills

Typing

Data entry

Customer service

Microsoft Office

Verbal & written communication

Teamwork

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

National Fuel Gas Company in Liberty, PA is seeking an Administrative Assistant to support its Business Development Office. The role involves customer service, data entry, invoicing, and coordinating with contractors across departments.

The ideal candidate has a high school diploma, 3-5 years of administrative experience, excellent communication, and proficient Microsoft Office skills. This is a full-time, on-site position offering comprehensive benefits and competitive hourly pay.