Administrative Assistant

Liberty Electric; Tukwila (WA); On-site; USD 42,000 - 52,000; Full time

Job summary

Liberty Electric is seeking an Administrative Assistant to support accounting, the president, and project managers in Tukwila, WA. The role emphasizes data entry, filing, document control, requests for information, and invoice processing.

Applicants should be organized, motivated, and able to work independently with strong communication skills in a fast-paced office/field environment.

Qualifications

• High School Diploma or equivalent required.
• Accurate data entry with timely completion.
• Meticulous detail orientation and ability to communicate with internal/external customers.
• Strong organization, prioritization and multitasking abilities.
• Proficient in Word, Excel, Outlook and basic database functions.

Responsibilities

• Provide administrative support to accounting, president and project managers.
• Data entry, filing, and document control processing of requests for information.
• Invoice processing and coordination with internal teams.
• Maintain organized filing systems and schedules; create forms/spreadsheets as needed.
• Perform duties with initiative and ownership and escalate issues as needed.

Job description

JOB SUMMARY:

Provide administrative support to accounting, president and project managers. Responsibilities will include data entry, filing, document control processing of requests for information, and invoice processing. The position requires organization, a motivated attitude and independent work ethics.

ESSENTIAL FUNCTIONS:

• Performing duties independently with organization and prioritizing skills.
• Effectively communicating information and decision making regarding assigned project.
• Accurate data entry completed in a timely manor.
• Responsible for tracking and filing all paperwork in an organized and timely routine according to company established standards.
• Responsible for completing any other duties and tasks as assigned by management.

POSITION REQUIREMENTS:

• Excellent decision-making skills, problem solving skills and ability to communicate logical approach to management in a fast paced office/field setting.
• Ability to process data entry into designated database in a correct and timely manner.
• Ability to support Management and direct reports while setting priorities and handling multiple tasks.
• Must be meticulously detail orientated with ability to communicate effectively with internal and external customers.
• Ability to perform daily tasks including: copying, filing, faxing, mailings, updating schedules and creating forms/spreadsheets.
• Performs quality control proofreading and editing while taking initiative to research, develop and enhance processes.
• Ability to follow through with tasks ensuring a satisfactory and timely completion by taking pride and ownership of work.
• Proficient in Word, Excel, Outlook, database functions and ability to research and maneuver on the web.
• Abide by corporate and division policies and procedures.

EDUCATION/EXPERIENCE:

• High School Diploma or equivalent

Liberty Electric is an equal opportunity employer. We are a drug and alcohol-free workplace. All new hires and employees are subject to drug testing in accordance with company policy.