Administrative Assistant

National Fuel Gas Company; Northern (KY); Hybrid; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical coverage

Sick time

Dental & Vision

Parental leave

Company 401(k)

Life Insurance

Retirement savings

FSA

Paid vacation

Charitable giving

Job summary

National Fuel Gas Company in Liberty, PA is seeking an Administrative Assistant to support its Business Development Office. The role involves customer service, data entry, invoicing, and coordinating with contractors across departments.

The ideal candidate has a high school diploma, 3-5 years of administrative experience, excellent communication, and proficient Microsoft Office skills. This is a full-time, on-site position offering comprehensive benefits and competitive hourly pay.

Qualifications

• High School Diploma or equivalent is required.
• Proficient in typing, data entry, and Microsoft Office products.
• 3-5 years of advanced professional administrative experience.
• Excellent interpersonal, verbal and written communication and customer service skills.
• The ability to read, accurately interpret and analyze written information, and legibly prepare written documentation.
• Must be able to work well in a fast paced, team environment.

Responsibilities

• Customer service, information processing, and interfacing with contractors and personnel at National Fuel within multiple departments
• Perform professional administrative duties, including answering telephone calls, typing, postings, filing, office supply orders, work orders, payroll, and data entry
• Manage distribution, approval, preparation, and submission of all invoices for timely payment to vendor
• Review vendor statements of outstanding invoices and follow-up on any past due, unpaid invoices
• Warehouse and inventory materials management related to daily operations and maintenance activity
• Create work orders, purchase orders, check requisitions, and accounts payable documentation to support field operations
• Create, gather, and enter data for various operational reports; consolidate and print information as requested
• Maintain various records and files for regulatory or performance tracking purposes

Skills

Typing

Data entry

Customer service

Microsoft Office

Verbal & written communication

Teamwork

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

National Fuel is currently seeking an Administrative Assistant for an outstanding career opportunity in our Business Development Office located in Liberty, PA. National Fuel is proud to have an inclusive workplace where hard work is rewarded and promotion from within is supported. We offer exciting career opportunities for talented and ambitious job seekers.

PRIMARY RESPONSIBILITIES:

• Customer service, information processing, and interfacing with contractors and personnel at National Fuel within multiple departments
• Perform professional administrative duties, including answering telephone calls, typing, postings, filing, office supply orders, work orders, payroll, and data entry
• Manage distribution, approval, preparation, and submission of all invoices for timely payment to vendor
• Review vendor statements of outstanding invoices and follow-up on any past due, unpaid invoices
• Warehouse and inventory materials management related to daily operations and maintenance activity
• Create work orders, purchase orders, check requisitions, and accounts payable documentation to support field operations
• Create, gather, and enter data for various operational reports; consolidate and print information as requested
• Maintain various records and files for regulatory or performance tracking purposes

MINIMUM QUALIFICATIONS:

• High School Diploma or equivalent is required
• Proficient in typing, data entry, and Microsoft Office products
• 3-5 years of advanced professional administrative experience
• Excellent interpersonal, verbal and written communication and customer service skills
• The ability to read, accurately interpret and analyze written information, and legibly prepare written documentation
• Must be able to work well in a fast paced, team environment

PREFERRED QUALIFICATIONS:

• 3-5 years of work experience within the energy industry

ABOUT NATIONAL FUEL:

National Fuel is a diversified energy company headquartered near Buffalo, NY. Our employees continue to be the most important part of our Company and have made us who we are today. We are dedicated to the communities in which we live and work and have nearly 2,000 employees in Western NY and Northwest PA.

COMPENSATION AND BENEFITS:

The rate of pay for this position is $23 – $25/hr.

• Medical and Prescription Drug Coverage
• Paid Sick Time
• Dental & Vision Coverage
• Parental Leave for Mothers and Fathers
• 401(k) with Company Match
• Life Insurance
• Company Funded Retirement Savings Account
• Flexible Spending Account
• Paid Vacation & Company Holidays
• Charitable Giving Programs

National Fuel is a proud equal employment opportunity employer. We believe our differences makes us all better, pushing us to look at things differently while enriching our own personal life experiences. That’s why we’re committed to building a diverse workforce and an equitable and inclusive work environment.
We celebrate diversity and do not discriminate based on race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, disability, veteran status, or any other legally protected basis.