Administrative Assistant — AP & Invoice Support

Magnolia Oil & Gas; Giddings (TX); On-site; USD 36,000 - 54,000; Full time

Job summary

Magnolia Oil & Gas seeks an Administrative Assistant to support the Giddings field office. The role handles a broad range of administrative tasks and accounting duties, including invoice coding, processing, and reconciliation.

You will link the administration team with operational leaders, assisting accounts payable, time tracking, and reporting. The ideal candidate has 3+ years in a similar role, strong MS Office skills, and excellent attention to detail.

Qualifications

• High school diploma or equivalent required.
• 3+ years administrative experience preferred.
• Strong time management and communication skills.
• Proficient with MS Office: Outlook, Excel, Word.
• Attention to detail and ability to multitask.

Responsibilities

• Answer phones and greet visitors.
• Code and process inbound invoices in OpenInvoice.
• Collect and distribute mail.
• Enter data and generate reports using various systems.
• Compile and send weekly/monthly run tickets to the corporate office.
• Provide general administrative support to operational leaders.

Skills

Time management

Communication

Interpersonal skills

Attention to detail

Multitasking

Education

High school diploma or equivalent

Tools

OpenInvoice

Microsoft Office

Job description

Magnolia Oil & Gas seeks an Administrative Assistant to support the Giddings field office. The role handles a broad range of administrative tasks and accounting duties, including invoice coding, processing, and reconciliation.

You will link the administration team with operational leaders, assisting accounts payable, time tracking, and reporting. The ideal candidate has 3+ years in a similar role, strong MS Office skills, and excellent attention to detail.