Administrative Assistant (Giddings)

Magnolia Oil & Gas; Giddings (TX); On-site; USD 36,000 - 54,000; Full time

Job summary

Magnolia Oil & Gas seeks an Administrative Assistant to support the Giddings field office. The role handles a broad range of administrative tasks and accounting duties, including invoice coding, processing, and reconciliation.

You will link the administration team with operational leaders, assisting accounts payable, time tracking, and reporting. The ideal candidate has 3+ years in a similar role, strong MS Office skills, and excellent attention to detail.

Qualifications

• High school diploma or equivalent required.
• 3+ years administrative experience preferred.
• Strong time management and communication skills.
• Proficient with MS Office: Outlook, Excel, Word.
• Attention to detail and ability to multitask.

Responsibilities

• Answer phones and greet visitors.
• Code and process inbound invoices in OpenInvoice.
• Collect and distribute mail.
• Enter data and generate reports using various systems.
• Compile and send weekly/monthly run tickets to the corporate office.
• Provide general administrative support to operational leaders.

Skills

Time management

Communication

Interpersonal skills

Attention to detail

Multitasking

Education

High school diploma or equivalent

Tools

OpenInvoice

Microsoft Office

Job description

We are looking for an Administrative Assistant to support our field office in Giddings, TX. The position handles a wide range of administrative support. The ideal candidate will have experience with general office support, as well as accounting duties such as invoice coding and processing. In this role you will serve as a critical link between the administration team and operational leaders, assisting with functions like accounts payable, time and expense tracking, and invoice reconciliation.

Responsibilities

• Answer phones and greet visitors.
• Evaluate, code, and process inbound invoices in OpenInvoice.
• Collect and distribute mail.
• Enters data and generate reports using various operational systems.
• Compile and send weekly and monthly run tickets to the corporate office.
• Provide general administrative support to operational leaders.

Qualifications

• High school diploma or equivalent, required.
• 3+ years of experience in similar administrative role, preferred.
• Good time management, communication, and interpersonal skills.
• Proficient in Microsoft Office applications, including Outlook, Excel, and Word.
• Excellent attention to detail.
• General analytical and basic math skills.
• Able to multitask and manage competing priorities effectively.

At Magnolia, our employees drive our strategy and our success.

As a team, we engage, energize, and inspire each other to deliver top performance. We offer an exciting, results-focused workplace, highly competitive compensation and benefits, and a range of opportunities for career growth. Help us build a winning company that safeguards workers and the environment, enhances careers, strengthens local communities, and increases value for all stakeholders.

Magnolia Oil & Gas is proud to be an Equal Employment Opportunity Employer:

Employment decisions are based on business need, job requirements and individual qualifications, without regard to race, religion, color, national origin, gender (including pregnancy), age, status as a protected veteran, status as an individual with a disability, or any other status protected by the laws or regulations in the locations which we operate. Magnolia Oil & Gas will not tolerate discrimination or harassment based on any of these characteristics. If you need assistance or an accommodation due to a disability, you may contact us at [e-mail].

Notice To Third Party Agencies

Please note that Magnolia Oil & Gas does not accept unsolicited resumes from recruiters or employment agencies. Without a signed recruitment services agreement, Magnolia Oil & Gas won’t consider or agree to payment of any referral compensation or recruiter fee. If a recruiter or agency submits a resume or candidate without a previously signed agreement, Magnolia Oil & Gas explicitly reserves the right to pursue and hire those candidates without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Magnolia Oil & Gas.