Administrative Assistant (College Station, TX)

Magnolia-Oil-; College Station (TX); On-site; USD 38,000 - 48,000; Full time

Job summary

Magnolia Oil & Gas is seeking an Administrative Assistant to support our College Station field office. The role involves a broad range of administrative tasks and accounting duties such as invoice coding and processing, time and expense tracking, and invoice reconciliation.

You will work closely with the administration team and operations leaders, handling phones, mail, data entry, and generating reports using multiple systems to support daily operations and reporting to our corporate office.

Qualifications

• High school diploma or equivalent required.
• 3+ years in a similar administrative role preferred.
• Strong time management and communication skills.
• Proficient with Microsoft Office, Outlook, Excel and Word.

Responsibilities

• Answer phones and greet visitors.
• Code and process inbound invoices in OpenInvoice.
• Collect and distribute mail.
• Enter data and generate reports using operational systems.
• Compile and send weekly and monthly run tickets to the corporate office.
• Provide general administrative support to operational leaders.

Skills

Time management

Communication

Multitasking

Microsoft Office

Education

High school diploma

Tools

Microsoft Outlook

Excel

Word

Job description

Administrative Assistant (College Station, TX)

Job Category: Operations

Requisition Number: ADMIN001280

• Posted : October 1, 2026
• Full-Time
• On-site

Locations

Showing 1 location

College Station, TX 77845, USA

Description

We are looking for an Administrative Assistant to support our field office in College Station, TX. The position handles a wide range of administrative support. The ideal candidate will have experience with general office support, as well as accounting duties such as invoice coding and processing. In this role you will work closely with the administration team and operational leaders, assisting with functions like accounts payable, time and expense tracking, and invoice reconciliation.

Responsibilities:

• Answer phones and greet visitors.
• Evaluate, code, and process inbound invoices in OpenInvoice.
• Collect and distribute mail.
• Enters data and generate reports using various operational systems.
• Compile and send weekly and monthly run tickets to the corporate office.
• Provide general administrative support to operational leaders.

Qualifications:

• High school diploma or equivalent, required.
• 3+ years of experience in similar administrative role, preferred.
• Good time management, communication, and interpersonal skills.
• Proficient in Microsoft Office applications, including Outlook, Excel, and Word.
• Excellent attention to detail.
• General analytical and basic math skills.
• Able to multitask and manage competing priorities effectively.

At Magnolia, our employees drive our strategy and our success. As a team, we engage, energize, and inspire each other to deliver top performance. We offer an exciting, results-focused workplace, highly competitive compensation and benefits, and a range of opportunities for career growth. Help us build a winning company that safeguards workers and the environment, enhances careers, strengthens local communities, and increases value for all stakeholders.

Magnolia Oil & Gas is proud to be an Equal Employment Opportunity Employer:
Employment decisions are based on business need, job requirements and individual qualifications, without regard to race, religion, color, national origin, gender (including pregnancy), age, status as a protected veteran, status as an individual with a disability, or any other status protected by the laws or regulations in the locations which we operate. Magnolia Oil & Gas will not tolerate discrimination or harassment based on any of these characteristics. If you need assistance or an accommodation due to a disability, you may contact us [e-mail].

Notice to Third Party Agencies:
Please note that Magnolia Oil & Gas does not accept unsolicited resumes from recruiters or employment agencies. Without a signed recruitment services agreement, Magnolia Oil & Gas won’t consider or agree to payment of any referral compensation or recruiter fee. If a recruiter or agency submits a resume or candidate without a previously signed agreement, Magnolia Oil & Gas explicitly reserves the right to pursue and hire those candidates without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Magnolia Oil & Gas.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.