Administrative Assistant (College Station, TX)

Magnolia Oil & Gas; College Station (TX); On-site; USD 38,000 - 48,000; Full time

Job summary

Magnolia Oil & Gas is seeking an Administrative Assistant to support its College Station field office. The role handles a broad range of office duties, including accounts payable, time and expense tracking, and invoice reconciliation.

The ideal candidate will have 3+ years in a similar role, strong MS Office skills, and a detail-oriented mindset. You will collaborate with the administration team and operational leaders to ensure smooth daily operations in a dynamic energy environment.

Qualifications

• High school diploma or equivalent.
• 3+ years in administrative role.
• Proficient in Microsoft Office: Outlook, Excel, Word.

Responsibilities

• Answer phones and greet visitors.
• Evaluate, code, and process inbound invoices in OpenInvoice.
• Collect and distribute mail.
• Enter data and generate reports using operational systems.
• Compile and send weekly and monthly run tickets to the corporate office.
• Provide general administrative support to operational leaders.

Skills

MS Office

Data entry

Phone etiquette

Time management

Interpersonal skills

Education

High School Diploma

Tools

OpenInvoice

Job description

We are looking for an Administrative Assistant to support our field office in College Station, TX. The position handles a wide range of administrative support. The ideal candidate will have experience with general office support, as well as accounting duties such as invoice coding and processing. In this role you will work closely with the administration team and operational leaders, assisting with functions like accounts payable, time and expense tracking, and invoice reconciliation.

Responsibilities

• Answer phones and greet visitors.
• Evaluate, code, and process inbound invoices in OpenInvoice.
• Collect and distribute mail.
• Enters data and generate reports using various operational systems.
• Compile and send weekly and monthly run tickets to the corporate office.
• Provide general administrative support to operational leaders.

Qualifications

• High school diploma or equivalent, required.
• 3+ years of experience in similar administrative role, preferred.
• Good time management, communication, and interpersonal skills.
• Proficient in Microsoft Office applications, including Outlook, Excel, and Word.
• Excellent attention to detail.
• General analytical and basic math skills.
• Able to multitask and manage competing priorities effectively.

At Magnolia, our employees drive our strategy and our success. As a team, we engage, energize, and inspire each other to deliver top performance. We offer an exciting, results-focused workplace, highly competitive compensation and benefits, and a range of opportunities for career growth. Help us build a winning company that safeguards workers and the environment, enhances careers, strengthens local communities, and increases value for all stakeholders.

Magnolia Oil & Gas is proud to be an Equal Employment Opportunity Employer:

Employment decisions are based on business need, job requirements and individual qualifications, without regard to race, religion, color, national origin, gender (including pregnancy), age, status as a protected veteran, status as an individual with a disability, or any other status protected by the laws or regulations in the locations which we operate. Magnolia Oil & Gas will not tolerate discrimination or harassment based on any of these characteristics. If you need assistance or an accommodation due to a disability, you may contact us at [e-mail].

Notice To Third Party Agencies

Please note that Magnolia Oil & Gas does not accept unsolicited resumes from recruiters or employment agencies. Without a signed recruitment services agreement, Magnolia Oil & Gas won’t consider or agree to payment of any referral compensation or recruiter fee. If a recruiter or agency submits a resume or candidate without a previously signed agreement, Magnolia Oil & Gas explicitly reserves the right to pursue and hire those candidates without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Magnolia Oil & Gas.