Administrative Assistant - Installation Scheduling, Bilingual

Atlanta Flooring Design Centers Inc; Charlotte (NC); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Bi-weekly direct deposit payroll

Health, dental & vision insurance (60+

PTO from day one

401(k) with match

Supplemental life, accident, cancer, &

Job summary

Atlanta Flooring Design Centers Inc. is seeking an Installation Scheduling Administrative Assistant to coordinate scheduling for installation services in a fast-paced environment.

The role involves tracking progress with job summaries, updating the database, and communicating daily issues to the service representative. The ideal candidate will be self-motivated, able to work independently, and proficient in Spanish.

Qualifications

• Requires Spanish fluency and strong communication skills.
• Excellent organizational and interpersonal abilities.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Manages inbound communication via phone, email, and other correspondence for the builder division.
• Manages all required paperwork and records and prepares documentation as needed.
• Develops a system for organized records/files and ensures proper maintenance.
• Collects and reviews samples of defective materials and reports findings to the Claims department.
• Performs other duties as assigned.

Skills

Spanish fluency

Communication skills

Organizational skills

Interpersonal skills

Self-motivation

Independent work

Job description

The Installation Scheduling Administrative Assistant performs clerical and administrative tasks for the installation services, with impact on all facets of our organization. The individual selected for this position will work in a fast-paced environment with subcontractors, scheduling coordinators, office and warehouse personnel, ensuring that all jobs reach completion. The Installation Scheduling Administrative Assistant will track the progress of every install using job summary reports and communicate issues to the service representative on a daily basis; update our database with notes and data entry. This position requires someone who is self-motivated and who can work independently.RESPONSIBILITIES:Manages inbound communication, such as phone calls, e-mails, and other correspondence for the builder divisionManages all required paperwork and records and prepares documentation (forms, reports, etc.) when neededDevelops a system for maintaining organized records and files and ensures files are maintained appropriatelyCollects and reviews samples of defective materials and report findings to the Claims department.Performs other duties as assignedBENEFITS:Bi-weekly payroll via direct depositEligible to participate in group health, dental & vision insurance plans after 60 days full-time employmentSupplemental life, accident, cancer and short-term disability insurance available after 60 days full-time employmentRetirement Plans: Employee Stock Ownership Plan and 401(K) with matchPaid Time Off (PTO) from first day of employmentSpanish fluency requiredProfessional appearance and demeanorCommunication and interpersonal skills to work effectively with clients, staff, vendors, and othersStrong organizational skills