Administrative Assistant III: Payroll & Vendor Support

The Maryland-National Capital Park & Planning Commission; Upper Marlboro (MD); On-site; USD 49,000 - 86,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

43 paid days

Opportunities for advancement

Job summary

The Maryland-National Capital Park & Planning Commission's Facility Services Administration seeks an Administrative Assistant III to support day-to-day operations in a busy office. The role emphasizes confidential handling of personnel and accounts payable, and requires strong computer skills with Word, Outlook and Excel.

You will prepare PAFs, vouchers, forms, and reference checks; support payroll and Kronos; produce reports and meeting materials; and ensure timely vendor payments and accurate

Qualifications

• High school diploma or GED required.
• Four years progressively responsible experience including at least two years in administrative and clerical support.
• One year of technical support experience in administrative management areas.
• An equivalent combination of education and experience may be substituted, totaling 4 years.

Responsibilities

• Prepare Personnel Action Forms (PAFs), boot vouchers, CDL forms, Concentra forms and complete reference checks, mileage logs, travel advances, check requests and related financial documents.
• Support payroll processing and Kronos timekeeping system.
• Prepare reports, spreadsheets, correspondence and meeting materials; maintain accurate electronic and paper records; perform general administrative tasks; serve as backup to the department as needed.
• Ensure vendors are paid in a timely manner by preparing all necessary paperwork.
• Handle time sensitive confidential personnel matters with discretion.
• Office hours are 6:30 am - 3:15 pm; perform other duties as assigned.

Skills

Word

Outlook

Excel

Education

High school diploma or GED

Job description

The Maryland-National Capital Park & Planning Commission's Facility Services Administration seeks an Administrative Assistant III to support day-to-day operations in a busy office. The role emphasizes confidential handling of personnel and accounts payable, and requires strong computer skills with Word, Outlook and Excel.

You will prepare PAFs, vouchers, forms, and reference checks; support payroll and Kronos; produce reports and meeting materials; and ensure timely vendor payments and accurate