Administrative Assistant III (10118, Grade HC6)

Maryland-National-Capital-Park-and-Planning-Commissio; Upper Marlboro (MD); On-site; USD 49,000 - 86,000; Full time

Job summary

Maryland-National Capital Park and Planning Commission seeks an Administrative Assistant III to support the Facility Services Administration. You will handle day-to-day office operations, prepare financial documents to ensure the facility is operable, and assist with payroll processing and Kronos timekeeping.

The role requires a high school diploma or GED, four years of progressive administrative experience, strong Excel, Word, and Outlook skills, and a detail-oriented, team-focused approach.

Qualifications

• High school diploma or GED required.
• Four (4) years of progressively responsible experience including at least two (2) years in administrative/clerical support and at least one (1) year in administrative management areas.
• Equivalent combination of education and experience may substitute to total 4 years.

Responsibilities

• Handle day-to-day operations of the Administrative section.
• Support payroll processing and Kronos timekeeping system.
• Prepare reports, spreadsheets, correspondence, and meeting materials.
• Ensure timely payment of vendors and maintain accurate records, both electronic and paper.

Skills

Administrative support

Attention to detail

Time management

Education

High school diploma or GED

Tools

Word

Outlook

Excel

Job description

The Maryland-National Capital Park & Planning Commission is one of the largest organizations servicing both Montgomery and Prince George’s counties. In both counties we manage the park systems, but in Prince George’s County we also develop the public’s recreation programs.

Under the Department of Parks & Recreation, the Facility Services Division (FSD) is the largest division. We provide high quality maintenance and maintenance support services for all of the parks and recreation facilities within Prince George’s County. We have six major work areas: Fleet Management, Buildings & Structures (Trade Shops), Horticulture & Forestry, Major Maintenance & Inspection, Critical Projects (Aquatics, Heavy Equipment and Sustainability) and the Administrative section.

We offer an excellent benefits package, including health, dental and vision, as well as 43 paid vacation/sick/holiday/personal days the first year: opportunities for advancement and steady employment. You may be required to come in for storm and emergency work.

This administrative support position resides within the Facility Services Administration section. The candidate will work in a busy office environment and is responsible for the day-to‑day operations of the Administrative section in both human resources and accounts payable.

You will report directly to the Administrative Supervisor. You will be responsible for preparing Personnel Action Forms (PAFs), boot vouchers, CDL forms, Concentra forms, completing reference checks, mileage logs, travel advances, check requests, and other necessary financial documents to ensure the facility is operable. Support payroll processing and Kronos timekeeping system. Prepare reports, spreadsheets, correspondence, and meeting materials. Maintain accurate electronic and paper records, complete administrative tasks and serve as backup to the department as necessary. Prepare all necessary paperwork to ensure vendors are paid in a timely manner.

You will be responsible for handling time sensitive urgent personnel matters; therefore, confidentiality is a must.

This position offers a range of tasks and requires that you are a friendly, detail-oriented, team player who is willing to provide whatever administrative support is required. Excellent computer skills including Word, Outlook, and Excel are required. Perform other duties as assigned.

(Work Hours are 6:30 am - 3:15 pm)

Salary Range ($48,635-$86,138)

Working Conditions:

Works in an office setting; may work outdoors briefly on an incidental basis. Work is primarily sedentary and requires very light to light physical effort; may require greater physical effort on an incidental basis. May be subject to various job demands such as high volume of work and tight deadlines.

• 1. High school diploma or a Certificate of General Educational Development (GED).
• 2. Four (4) years of progressively responsible experience that includes at least two (2) years in administrative and clerical support work and at least one (1) year of technical support experience in the administrative management areas of the specific position to be filled.
• 3. An equivalent combination of education and experience may be substituted, which together total 4 years.

Classification Specification Administrative Assistant III

May be subject to drug and alcohol testing.

The Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor.

Applicants with Disabilities under the Americans with Disabilities Act.

If you require accommodations or special arrangements due to a qualifying disability, please notify the Recruitment & Selections Services Unit at the time of application at 301-454-1411 (Maryland Relay 7-1-1).

M-NCPPC will make all efforts to reasonably accommodate you.