Administrative Assistant II - Rock Eagle 4-H Center

University of Georgia; Georgia; On-site; USD 30,000 - 45,000; Full time

Job summary

An educational institution in Georgia is seeking an Administrative Assistant II for the Rock Eagle 4-H Center. This role supports maintenance and housekeeping departments by providing high-level administrative assistance, coordinating work orders and maintaining records. Ideal candidates should have a high school diploma, knowledge of office practices, and proficiency in various software tools. The position values effective communication and organizational skills.

Qualifications

• Considerable knowledge of office practices and procedures.
• Ability to maintain fiscal and academic records.
• Effective knowledge of computer software is essential.

Responsibilities

• Process payment requests and manages University PCard.
• Keep track of invoices and submit payments on time.
• Assist department managers with scheduling and approvals.

Skills

Office practices knowledge

Record maintenance

Effective communication

Software proficiency

Education

High school diploma or equivalent

Tools

Windows

Microsoft Word

Excel

Adobe Acrobat

Job description

Administrative Assistant II - Rock Eagle 4-H Center

The Administrative Assistant II supports the operations of the maintenance and housekeeping departments by providing high-level administrative and clerical assistance. This role ensures the smooth execution of daily activities, coordinates work orders, maintains records, and facilitates communication between departments to enhance operational efficiency.

Responsibilities include:

• Processes payment requests, submits refunds, submits requisitions, cost receipts, and manages a University PCard.
• Keeps track of invoices and submits payments in a timely manner.
• Supports department managers with time and absence approval, scheduling, etc.
• Assists with vehicle inventory database and submitting maintenance records in state and federal systems.
• Keeps track of routine scheduled vehicle maintenance.
• Prepares correspondence, maintains records and files, prepares reports and other general office duties.
• Assists departmental managers track routine maintenance such as pool permits, grease traps, HVAC filters, Piano tuning, etc.
• Assists with phone rotations in the administration office and other center related needs.

Requirements:

• High school diploma or equivalent.
• Considerable knowledge of office practices, procedures, systems, and equipment.
• Ability to maintain administrative, fiscal, and academic records, and to prepare reports and answer questions from such records.
• Ability to establish and maintain effective working relationships with officials, employees, students, and associates, and effectively convey information.
• Effective knowledge of computer software including Windows, Word, Internet Explorer, Outlook, Excel, Adobe Acrobat, and Adobe Contribute.

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.