Facilities Office Assistant

The University of Georgia; Athens (GA); On-site; USD 16,531 - 22,041; Part time

Job summary

The University of Georgia is seeking a Facilities Office Assistant in the Housing-Facilities-Admin department to support on-campus residents by expediting maintenance and building services work requests.

This 0.50 FTE student role requires enrollment at least half-time, maintaining good standing, and adherence to work-hour limits. Duties include assisting with admin tasks, arranging access for contractors, and creating work orders in AIM, with occasional driving.

Qualifications

• Must be enrolled at the University of Georgia at least half-time when classes are in session.
• Must be in good standing with the Office of Student Conduct and University Housing.
• May not exceed 20 hours of work per week across all student staff positions.
• May not work more than 6 consecutive hours per shift.

Responsibilities

• Develop extensive knowledge of maintenance-related tasks and delegate these tasks to the right staff member in an appropriate, timely manner.
• Have a solid understanding of the housing campus layout and property numbers.
• Assist with administrative duties and create training material for Residential Program Services facilities staff.
• Escort contractors and outside vendors to specific work areas; assist the work control manager and work-control assistant with key control for contractors and vendors needing access to buildings.
• Create work orders in AIM.
• Clean, wash and maintain UGA vehicles and LSVs.
• Perform other duties as needed.

Skills

Communication

Administrative skills

Tools

Microsoft Office

Database management

General office skills

Job description

Facilities Office Assistant

Posting Number: G/R28447P

Working Title: Facilities Office Assistant

Department: Housing-Facilities-Admin

Position Summary

The Housing Department Facilities Office Assistant helps on‑campus residents maintain a high quality of life by expediting maintenance and building services work requests to get them resolved quickly.

Responsibilities

• Develop extensive knowledge of maintenance‑related tasks and delegate these tasks to the right staff member in an appropriate, timely manner.
• Have a solid understanding of the housing campus layout and property numbers.
• Assist with administrative duties and create training material for Residential Program Services facilities staff.
• Escort contractors and outside vendors to specific work areas; assist the work control manager and work‑control assistant with key control for contractors and vendors needing access to buildings.
• Create work orders in AIM.
• Clean, wash and maintain UGA vehicles and LSVs.
• Perform other duties as needed.

Qualifications

1. Must be enrolled on at least a half‑time basis at the University of Georgia when classes are in session.
2. Must be in good standing with the Office of Student Conduct and University Housing.
3. May not exceed 20 hours of work per week across all student staff positions, except when classes are not in session and prior permission has been obtained.
4. May not work more than 6 consecutive hours per shift.

Knowledge, Skills, Abilities and Competencies

1. Use the following methods of communication:
   • Online work tickets
   • Direct communication
   • Email
   • Two‑way radio
   • Telephone
2. Office skills include:
   • Microsoft Office (Outlook, Word, Excel, PowerPoint)
   • Database management
   • General office skills

Physical Demands

Consistent with a typical office environment; occasional driving required.

Additional Information

• Classification Title: Student Assistant
• FLSA: Non‑Exempt
• FTE: .50
• Is this a Position of Trust? Yes
• Does this position have operation, access, or control of financial resources? No
• Does this position require a P‑Card? No
• Is driving a requirement of this position? Yes
• Does this position have direct interaction or care of children under the age of 18? Yes
• Does this position have Security Access? Yes

Equal Opportunity Employer Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.