Facilities Operations Administrative Assistant II

The University of Georgia; Athens (GA); On-site; USD 40,000 - 50,000; Full time

Job summary

The University of Georgia is seeking an Administrative Assistant II to support the maintenance and housekeeping departments. You will provide high-level administrative and clerical assistance, coordinate work orders, maintain records, and facilitate interdepartmental communication to enhance operational efficiency.

Responsibilities include processing payments and refunds, tracking invoices, aiding with time/absence approvals and scheduling, and maintaining vehicle inventories and state/federal

Qualifications

• High school diploma or equivalent required.
• Ability to maintain and prepare reports from records.
• Strong organizational and communication skills.
• Proficient with Windows, Word, Outlook, Excel, Acrobat.
• Able to interact with officials, employees, students, and affiliates.

Responsibilities

• Process payment requests, refunds, requisitions, cost receipts, and manages a University PCard.
• Keeps track of invoices and submits payments in a timely manner.
• Supports department managers with time and absence approval, scheduling, etc.
• Assists with vehicle inventory database and submitting maintenance records in state and federal systems.
• Keeps track of routine scheduled vehicle maintenance.
• Prepares correspondence, maintains records and files, prepares reports and other general office duties.
• Assists departmental managers track routine maintenance such as pool permits, grease traps, HVAC filters, Piano tuning, etc.
• Assists with phone rotations in the administration office and other center related needs.

Skills

Office administration

Recordkeeping

Communication

Microsoft Office

Time management

Education

High school diploma

Tools

Excel

Outlook

Adobe Acrobat

Word

Job description

The University of Georgia is seeking an Administrative Assistant II to support the maintenance and housekeeping departments. You will provide high-level administrative and clerical assistance, coordinate work orders, maintain records, and facilitate interdepartmental communication to enhance operational efficiency.

Responsibilities include processing payments and refunds, tracking invoices, aiding with time/absence approvals and scheduling, and maintaining vehicle inventories and state/federal