Administrative Assistant II - Rock Eagle 4-H Center

The University of Georgia; Athens (GA); On-site; USD 40,000 - 50,000; Full time

Job summary

The University of Georgia is seeking an Administrative Assistant II to support the maintenance and housekeeping departments. You will provide high-level administrative and clerical assistance, coordinate work orders, maintain records, and facilitate interdepartmental communication to enhance operational efficiency.

Responsibilities include processing payments and refunds, tracking invoices, aiding with time/absence approvals and scheduling, and maintaining vehicle inventories and state/federal

Qualifications

• High school diploma or equivalent required.
• Ability to maintain and prepare reports from records.
• Strong organizational and communication skills.
• Proficient with Windows, Word, Outlook, Excel, Acrobat.
• Able to interact with officials, employees, students, and affiliates.

Responsibilities

• Process payment requests, refunds, requisitions, cost receipts, and manages a University PCard.
• Keeps track of invoices and submits payments in a timely manner.
• Supports department managers with time and absence approval, scheduling, etc.
• Assists with vehicle inventory database and submitting maintenance records in state and federal systems.
• Keeps track of routine scheduled vehicle maintenance.
• Prepares correspondence, maintains records and files, prepares reports and other general office duties.
• Assists departmental managers track routine maintenance such as pool permits, grease traps, HVAC filters, Piano tuning, etc.
• Assists with phone rotations in the administration office and other center related needs.

Skills

Office administration

Recordkeeping

Communication

Microsoft Office

Time management

Education

High school diploma

Tools

Excel

Outlook

Adobe Acrobat

Word

Job description

Position Summary

The Administrative Assistant II supports the operations of the maintenance and housekeeping departments by providing high-level administrative and clerical assistance. This role ensures the smooth execution of daily activities, coordinates work orders, maintains records, and facilitates communication between departments to enhance operational efficiency.

Minimum Qualifications

Requires a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Knowledge, Skills, Abilities and/or Competencies

• Considerable knowledge of office practices, procedures, systems, and equipment.
• Ability to maintain administrative, fiscal, and academic records, and to prepare reports and answer questions from such records.
• Ability to establish and maintain effective working relationships with officials, employees, students, and associates, and effectively convey information.
• Effective knowledge of computer software including Windows, Word, Internet Explorer, Outlook, Excel, Adobe Acrobat, and Adobe Contribute.
• Prolonged sitting at desk during course of day.

Physical Demands

Standing and/or sitting for long periods of time. Driving.

Duties & Responsibilities

• Processes payment requests, submits refunds, requisitions, cost receipts, and manages a University PCard.
• Keeps track of invoices and submits payments in a timely manner.
• Supports department managers with time and absence approval, scheduling, etc.
• Assists with vehicle inventory database and submitting maintenance records in state and federal systems.
• Keeps track of routine scheduled vehicle maintenance.
• Prepares correspondence, maintains records and files, prepares reports and other general office duties.
• Assists departmental managers track routine maintenance such as pool permits, grease traps, HVAC filters, Piano tuning, etc.
• Assists with phone rotations in the administration office and other center related needs.

Equal Opportunity Employment

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).

Contact Details

Recruitment Contact Name: Jon Miller

Recruitment Contact Email: [e-mail]