Administrative Assistant II - Office & Records Support

Texas.gov - State of Texas Official Website; San Antonio (TX); On-site; USD 32,000 - 44,000; Full time

Benefits offered by this job

100% paid employee health insurance

Defined benefit pension

Generous time off

Career advancement opportunities

Job summary

The Texas Health and Human Services Commission (HHSC) is seeking an Administrative Assistant II for the San Antonio State Hospital region. This role supports admissions and clinic operations, handles routine administrative tasks, and ensures efficient calendar management and data entry while maintaining confidentiality and professional interactions.

Essential duties include greeting visitors, preparing documents, managing correspondence, and generating program reports.

Qualifications

• Eighteen (18) months experience in an office setting performing administrative duties.
• At least twenty-four (24) months working in Microsoft Outlook, Excel, Word, PowerPoint.

Responsibilities

• Answer and direct routine inquiries; greet visitors; maintain confidentiality.
• Produce and proofs of correspondence, reports, purchase orders, and summaries.
• Maintain supplies and prepare emergency orders; process requisitions.
• Receive, stamp, and deliver mail; notary public for the program.
• Prepare and submit facility work orders; follow up on status.
• Communicate department information and assist clerks and assistants.
• Participate in disaster response and Continuity of Operations (COOP) if required.

Skills

Microsoft Office

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Job description

The Texas Health and Human Services Commission (HHSC) is seeking an Administrative Assistant II for the San Antonio State Hospital region. This role supports admissions and clinic operations, handles routine administrative tasks, and ensures efficient calendar management and data entry while maintaining confidentiality and professional interactions.

Essential duties include greeting visitors, preparing documents, managing correspondence, and generating program reports.