Administrative Coordinator

Texas Health and Human Services; San Antonio (TX); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Pension plan

Paid time off

Career advancement

Job summary

Texas Health and Human Services Commission (HHSC) is seeking an Administrative Assistant IV at San Antonio State Hospital to support the General Admin team. The role involves high-level planning, coordinating, preparing reports, and overseeing budgets, requisitions, travel, inventory, and office space management.

This full-time, day-shift position offers a comprehensive benefits package, including health insurance for full-time employees, a pension plan, generous time off, and opportunities for

Qualifications

• High-level administrative support and coordination.
• Experience handling reports and documents with limited supervision.
• Ability to assist with purchasing, inventory and office space management.

Responsibilities

• Attends work regularly and may follow a set or rotating schedule.
• Performs administrative duties to maintain the operation of the assigned area; prepares correspondence, reports, and documents.
• Supports budgeting oversight and area requisitions, travel arrangements, and office procedures.

Skills

Administrative coordination

Budget oversight

Travel arrangement

Office management

Job description

Date: Oct 19, 2026
Location:
SAN ANTONIO, TX
Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.
Functional Title: Administrative Coordinator
Job Title: Administrative Asst IV
Agency: Health & Human Services Comm
Department: General Admin
Posting Number: 22518
Closing Date: 11/18/2026
Posting Audience: Internal and External
Occupational Category: Office and Administrative Support
Salary Range: $3,410.00 - $4,837.08
Pay Frequency: Monthly
Salary Group: TEXAS-A-15
Shift: Day
Additional Shift: Days (First)
Telework: Not Eligible for Telework
Travel: Up to 5%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility Location: San Antonio State Hospital
Job Location City: SAN ANTONIO
Job Location Address: 6711 S NEW BRAUNFELS
Other Locations: San Antonio
MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN
YN,YNS

Brief Job Description

Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of teamwork? HSCS is dedicated to building an atmosphere where employees feel valued and supported while providing specialized care for Texans in need. HSCS is comprised of ten psychiatric hospitals, two youth residential treatment facilities, and thirteen state supported living centers. Psychiatric hospitals are a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. They provide state-of-the-art treatment that is recovery-oriented and science-based. If providing hope and healing through compassionate, innovative, and individualized care interests you, we welcome your application for the position below.
Administrative Assistant IV’s work involves complex high-level planning and coordinating functions for the San Antonio State Hospital Administration office within Health and Specialty Care System (HSCS) This position directly controls assignments and correspondence (including executive-level correspondence), establishes processes to manage administrative functions, prepares and submits reports, assists with monitoring budgets and oversight of area requisitions entered, manages office procedures for the area including travel arrangements and processing. Work also involves planning and coordinating purchasing, inventory management and office space management functions.
Performs other duties as assigned. Other duties as assigned include actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Essential Job Functions (EJFs)

Attends work on a regular basis and may be asked to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
Performs administrative duties to maintain the operation of the assigned area. Prepares, with limited supervision from the supervisor, correspondence, reports, and documents.