Administrative Assistant II

Dairy Farmers of America, Inc.; Dallas (TX); On-site; USD 33,000 - 47,000; Full time

Job summary

Dairy Farmers of America, Inc. is seeking a detail-oriented administrative assistant to provide varied clerical support in Dallas. You will draft documents, manage calendars, handle correspondence, and serve as a resource for internal departments.

Requirements include a high school diploma and 1–3 years of receptionist or administrative experience. Proficiency in Microsoft Office and strong customer service skills are essential for success.

Qualifications

• High school diploma or equivalent.
• 1 to 3 years of receptionist or administrative work experience.
• Certification and/or License – may be required during course of employment.

Responsibilities

• Answer telephones, provide information, take messages or transfer calls.
• Schedule meetings and update calendars.
• Arrange staff meetings and coordinate in-office and offsite events.
• Handle mail and faxes.
• Make copies of correspondence and printed material.
• Compose, edit and maintain documents and reports.
• Produce and distribute scheduled and ad-hoc reports.
• Perform basic bookkeeping (expense reporting, invoice processing).
• Maintain databases and filing systems (electronic or paper).
• Operate office equipment and computer systems.
• Order and maintain office supplies.

Skills

Microsoft Office

Customer service

Communication

Organization

Confidentiality

Multi-tasking

Education

High school diploma

Tools

Microsoft Office

Email systems

Job description

Perform varied administrative activities, under general supervision, in support of individuals and/or a business area. Draft and prepare documents, schedule meetings or appointments, organize and maintain paper and electronic files, and manage and maintain calendars and schedules. Serve as a knowledgeable resource for questions regarding individuals and/or business areas being supported.

JOB DUTIES AND RESPONSIBILITIES

• Answer telephones, give information to callers, take messages, or transfer calls to appropriate individuals
• Schedule meetings or appointments and update calendars
• Arrange staff meetings; coordinate in-office and offsite meetings, lunches, and events as needed
• Handle incoming and outgoing mail and faxes
• Make copies of correspondence and other printed material
• Compose, assemble, review, edit, and maintain documentation such as spreadsheets, presentations, emails, memos, reports, and other materials while ensuring grammar, punctuation, spelling standards, and internal style guidelines are maintained
• Produce and distribute scheduled and ad-hoc reports
• Perform basic bookkeeping (expense reporting, invoice processing)
• Maintain databases and filing systems, whether electronic or paper
• Operate office equipment such as fax machines, copiers, and phone systems, and uses computers for spreadsheet, word processing, database management, data entry, and other applications.
• Order and maintain inventory of appropriate office and meeting supplies

The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required

Requirements

EDUCATION AND EXPERIENCE

• High school diploma or equivalent
• 1 to 3 years of receptionist or administrative work experience
• Certification and/or License – may be required during course of employment

KNOWLEDGE, SKILLS, AND ABILITIES

• Proficiency with Microsoft Office Suite and company computer systems
• Able to demonstrate customer service skills in a courteous, professional, and helpful manner
• Able to respond courteously and efficiently to inquiries, complaints, and requests
• Able to communicate clearly and effectively, both verbally and in writing
• Able to interact positively and work effectively with others (interpersonal skills)
• Able to maintain confidentiality of information
• Able to problem solve
• Able to work with accuracy and attention to detail
• Able to multi-task
• Able to organize time, energy, and resources effectively to achieve goals (i.e., organizational skills)
• Able to perform tasks and duties under general supervision
• Must be able to read, write and speak English

Pay Range

28.85

An Equal Opportunity Employer including Disabled/Veterans

We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us: [e-mail] or 877-215-8701.

An Equal Opportunity Employer including Disabled/Veterans