Administrative Assistant II

Chestnut Labs; Dallas (TX); On-site; USD 33,000 - 47,000; Full time

Job summary

Chestnut Labs in Dallas, TX seeks an adaptable Administrative Assistant to support multiple business areas. You will draft documents, manage calendars, answer calls, handle mail, and prepare reports with meticulous attention to detail.

The role requires 1–3 years of admin experience, strong MS Office skills, and excellent communication. This is a full‑time, on‑site position offering opportunities to streamline office operations and support team success.

Qualifications

• High school diploma or equivalent is required.
• 1 to 3 years of receptionist or administrative experience.
• Certification and/or license may be required during employment.
• Proficiency with Microsoft Office Suite and company systems.

Responsibilities

• Answer phones, provide information, take messages, or transfer calls.
• Schedule meetings and update calendars.
• Coordinate in-office and offsite meetings and events as needed.
• Handle incoming and outgoing mail and faxes.
• Prepare, assemble, review and maintain documents and materials.
• Produce and distribute reports and perform basic bookkeeping.

Skills

MS Office

Customer service

Written communication

Verbal communication

Confidentiality

Attention to detail

Multitasking

Organizational skills

Problem solving

Education

High school diploma or equivalent

1 to 3 years receptionist or administrative experience

Certification/licence may be required

Job description

Perform varied administrative activities, under general supervision, in support of individuals and/or a business area. Draft and prepare documents, schedule meetings or appointments, organize and maintain paper and electronic files, and manage and maintain calendars and schedules. Serve as a knowledgeable resource for questions regarding individuals and/or business areas being supported.

JOB DUTIES AND RESPONSIBILITIES

• Answer telephones, give information to callers, take messages, or transfer calls to appropriate individuals
• Schedule meetings or appointments and update calendars
• Arrange staff meetings; coordinate in-office and offsite meetings, lunches, and events as needed
• Handle incoming and outgoing mail and faxes
• Make copies of correspondence and other printed material
• Compose, assemble, review, edit, and maintain documentation such as spreadsheets, presentations, emails, memos, reports, and other materials while ensuring grammar, punctuation, spelling standards, and internal style guidelines are maintained
• Produce and distribute scheduled and ad-hoc reports
• Perform basic bookkeeping (expense reporting, invoice processing)
• Maintain databases and filing systems, whether electronic or paper
• Operate office equipment such as fax machines, copiers, and phone systems, and uses computers for spreadsheet, word processing, database management, data entry, and other applications.
• Order and maintain inventory of appropriate office and meeting supplies

The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required

Requirements

EDUCATION AND EXPERIENCE

• High school diploma or equivalent
• 1 to 3 years of receptionist or administrative work experience
• Certification and/or License – may be required during course of employment

KNOWLEDGE, SKILLS, AND ABILITIES

• Proficiency with Microsoft Office Suite and company computer systems
• Able to demonstrate customer service skills in a courteous, professional, and helpful manner
• Able to respond courteously and efficiently to inquiries, complaints, and requests
• Able to communicate clearly and effectively, both verbally and in writing
• Able to interact positively and work effectively with others (interpersonal skills)
• Able to maintain confidentiality of information
• Able to problem solve
• Able to work with accuracy and attention to detail
• Able to multi-task
• Able to organize time, energy, and resources effectively to achieve goals (i.e., organizational skills)
• Able to perform tasks and duties under general supervision
• Must be able to read, write and speak English

Pay Range

28.85

An Equal Opportunity Employer including Disabled/Veterans

We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us: [e-mail] or 877-215-8701.

An Equal Opportunity Employer including Disabled/Veterans