Administrative Assistant II — Notary & Office Support Pro

Texas Health and Human Services; Wichita Falls (TX); On-site; USD 32,000 - 44,000; Full time

Benefits offered by this job

Health insurance

Pension plan

Generous time off

Career advancement opportunities

Job summary

Texas Health and Human Services Commission in Wichita Falls is seeking an Administrative Assistant II to support the Commitment Office and the broader facility. The role focuses on routine journey-level administrative duties, including tabulating data, entering requisitions, mail processing, and calendar management, all while maintaining confidentiality.

You will greet visitors, answer routine inquiries, prepare documents, and assist training clerks as needed.

Qualifications

• Eighteen (18) months experience in an office setting performing administrative duties.
• At least twenty-four (24) months working in Microsoft Outlook, Excel, Word, PowerPoint, TEAMs.
• Must possess valid Texas driver’s license or obtain it no later than 90 days after hire date. Applicants with an out-of-state driver’s license must provide an original certified driving record from the state of driving licensure.
• Current notary public license or the ability to obtain within twelve months where needed.

Responsibilities

• Serves as receptionist for the program administrative office and handles routine inquiries; greets visitors and routes messages.
• Produces, reviews and proofs correspondence, reports, purchase orders and department summaries; prepares daily census and other reports.
• Maintains adequate supplies, records requisitions, and may go off campus for purchases; records and processes requisitions.
• Receives, stamps, and delivers mail; types letters and reports for staff; notary public duties as needed.
• Prepares and submits facility work orders; tracks status and reports.
• Communicates department information to team leads and managers; supports Clerks and Administrative Assistant I's.
• Performs other duties including disaster response/COOP participation and potential shift/location adjustments.

Skills

Microsoft Office

Databases

Communication

Task management

Job description

Texas Health and Human Services Commission in Wichita Falls is seeking an Administrative Assistant II to support the Commitment Office and the broader facility. The role focuses on routine journey-level administrative duties, including tabulating data, entering requisitions, mail processing, and calendar management, all while maintaining confidentiality.

You will greet visitors, answer routine inquiries, prepare documents, and assist training clerks as needed.