Administrative Assistant II — Front Desk & Meetings

Technology Service Corporation; Huntsville (AL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

ESOP participation

401k Plan

Tuition Reimbursement

Job summary

Technology Service Corporation in Huntsville, AL is seeking an Administrative Assistant II to serve as receptionist for the Discovery Drive location and provide broad administrative support across multiple operations. You will greet visitors, manage calls, coordinate meetings, prepare reports, and maintain documents using MS Office.

The role requires strong organizational skills, professionalism, confidentiality, and a background in office administration.

Qualifications

• High School diploma or equivalent plus 4-5 years of direct related experience.
• Experience as receptionist and administrative assistant.
• Experience with Microsoft 365, including Word, Excel, Outlook, Teams and PowerPoint.
• Reliable, resourceful, work accurately and independently and with an ability to anticipate, initiate and follow through with all work requirements.
• Excellent interpersonal skills and professionalism, a high level of discretion and confidentiality.

Responsibilities

• Screening, receiving, and accurately registering visitors.
• Greet visitors and employees, answer inquiries, and create a welcoming environment.
• Answer the telephone, screen calls, take messages, forward calls, etc.
• Receive deliveries; sort and distribute incoming mail.
• Track and order supplies; use MS Outlook to arrange meetings.
• Prepare and arrange organizational-wide meetings, luncheons, and events.
• Create and maintain MS Office PowerPoint presentations, Word documents, Excel spreadsheets.
• Complete Costpoint expense reports for VISA purchases.

Skills

Microsoft Office proficiency

Interpersonal skills

Discretion and confidentiality

Organizational skills

Ability to work independently

Education

High School diploma or equivalent

Associate degree or higher

Tools

Microsoft 365

Job description

Technology Service Corporation in Huntsville, AL is seeking an Administrative Assistant II to serve as receptionist for the Discovery Drive location and provide broad administrative support across multiple operations. You will greet visitors, manage calls, coordinate meetings, prepare reports, and maintain documents using MS Office.

The role requires strong organizational skills, professionalism, confidentiality, and a background in office administration.