Administrative Assistant II

Technology Service Corporation Defense Services; Huntsville (AL); On-site; USD 36,000 - 48,000; Full time

Job summary

Technology Service Corporation Defense Services is seeking an Administrative Assistant II in Huntsville, AL, to serve as a receptionist for the Discovery Drive location and support multiple operations with general administrative tasks.

This role requires a High School diploma (or equivalent) plus 4–5 years of related experience, strong MS Office skills, and the ability to manage meetings, reports, and office logistics while maintaining confidentiality.

Qualifications

• High School diploma or equivalent plus 4-5 years of direct related experience.
• Experience as receptionist and administrative assistant.
• Experience with Microsoft 365, including Word, Excel, Outlook, Teams and PowerPoint.
• Reliable, resourceful, able to work accurately and independently and anticipate, initiate and follow through with all work requirements.
• Excellent interpersonal skills and professionalism, and ability to interact with internal and external customers as well as employees and management.
• Able to organize and prioritize tasks with minimum supervision and possess strong office management and office technology skills.
• Experience with information technology equipment (telephone exchange, copier, printer, scanner).
• Ability to complete a wide range of tasks with minimal supervision.
• Excellent organizational skills and productivity focus.
• U.S. Citizenship required.

Responsibilities

• Screening, receiving, and accurately registering visitors.
• Assist employees with expense reports, ordering, and managing refreshments and luncheons, and ordering supplies; produce high quality reports, presentations, or documents using MS Office.
• Greet visitors and employees and create a welcoming environment.
• Answer the telephone, screen calls, take messages, and forward calls as needed.
• Receive deliveries; sort and distribute mail.
• Track and order supplies.
• Schedule meetings and conference rooms using MS Outlook.
• Assist in preparation and arrangement of organizational meetings and events.
• Create and maintain PowerPoint presentations, Word documents, and Excel spreadsheets.
• Complete Costpoint expense reports for VISA purchases.
• Perform other administrative duties as needed by supervisor.

Skills

Organizational skills

Interpersonal skills

Ability to work independently

Attention to detail

Time management

Discretion/confidentiality

Customer service

U.S. Citizenship

Education

High School diploma or equivalent

Associate degree or higher

Tools

Microsoft 365

Word

Excel

Outlook

PowerPoint

Teams

Job description

TSC is seeking an Administrative Assistant II in Huntsville, AL. This position serves as a receptionist for the Discovery Drive location as well as performs general administrative duties supporting multiple operations in Huntsville.

Responsibilities:

• Screening, receiving, and accurately registering visitors.

• Administrative functions include but are not limited to; assisting employees with expense reports, ordering, and managing refreshments and luncheons, order supplies as needed, use Microsoft Office to produce high quality reports, presentations, or other documents.

• Greet visitors and employees, answer inquiries, and create a welcoming environment.

• Answer the telephone, screen calls, take messages, forward calls, etc.

• Receive deliveries; sort and distribute incoming mail.

• Track and order supplies.

• Use MS Outlook to email and arrange meetings to include conference room scheduling.

• Assist in preparation and arrangement of organizational-wide meetings, luncheons, and events.

• Create and maintain MS Office Power Point presentations, Word documents, Excel spreadsheets, etc.

• Complete Costpoint expense reports for VISA purchases.

• Other administrative duties assigned by supervisor as business needs arise.

Required Qualifications:

• High School diploma or equivalent plus 4-5 years of direct related experience.

• Experience as receptionist and administrative assistant.

• Experience with Microsoft 365, including Word, Excel, Outlook, Teams and PowerPoint.

• Reliable, resourceful, work accurately and independently and with an ability to anticipate, initiate and follow through with all work requirements.

• Excellent interpersonal skills and professionalism, a high level of discretion and confidentiality, the ability to interact with internal and external customers as well as employees and management.

• Able to organize and prioritize tasks with minimum supervision and possess strong office management and office technology skills.

• Experience in use of modern Information Communication Technology equipment, including telephone exchange, computer, copier, printer, scanner.

• Ability to complete a wide range of tasks with minimal supervision.

• Excellent organizational skills, ability to prioritize work and maximize productivity.

• U.S. Citizenship required.

Preferred Qualifications:

• Associate degree or higher

• Experience developing internal processes and filing systems

• Data entry experience

• Experience supporting management staff

U.S. Citizenship Required for this Position: Yes

Job Type:Regular

Security Clearance: No

Schedule:Full-time

Travel:No

Relocation Assistance Available: No

Position Contingent Upon Award of Contract: No

TSC Benefits:

TSC offers a stable work environment, a competitive salary, and a comprehensive benefit package; including ESOP participation, 401k Plan, Flexible Work Schedules, Tuition Reimbursement, Co-Sponsored Health Plan, Paid Leave and much more.

Applying to TSC:

Only those candidates invited for an interview will be contacted. Employment at TSC is contingent upon the successful completion of a comprehensive background check, security investigation, and a drug screening.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on race, color, religion, sex, sexual orientation, gender identity, national origin, or for inquiring about, discussing, or disclosing information about compensation. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.