Administrative Assistant II

Technology Service Corporation; Huntsville (AL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

ESOP participation

401k Plan

Tuition Reimbursement

Job summary

Technology Service Corporation in Huntsville, AL is seeking an Administrative Assistant II to serve as receptionist for the Discovery Drive location and provide broad administrative support across multiple operations. You will greet visitors, manage calls, coordinate meetings, prepare reports, and maintain documents using MS Office.

The role requires strong organizational skills, professionalism, confidentiality, and a background in office administration.

Qualifications

• High School diploma or equivalent plus 4-5 years of direct related experience.
• Experience as receptionist and administrative assistant.
• Experience with Microsoft 365, including Word, Excel, Outlook, Teams and PowerPoint.
• Reliable, resourceful, work accurately and independently and with an ability to anticipate, initiate and follow through with all work requirements.
• Excellent interpersonal skills and professionalism, a high level of discretion and confidentiality.

Responsibilities

• Screening, receiving, and accurately registering visitors.
• Greet visitors and employees, answer inquiries, and create a welcoming environment.
• Answer the telephone, screen calls, take messages, forward calls, etc.
• Receive deliveries; sort and distribute incoming mail.
• Track and order supplies; use MS Outlook to arrange meetings.
• Prepare and arrange organizational-wide meetings, luncheons, and events.
• Create and maintain MS Office PowerPoint presentations, Word documents, Excel spreadsheets.
• Complete Costpoint expense reports for VISA purchases.

Skills

Microsoft Office proficiency

Interpersonal skills

Discretion and confidentiality

Organizational skills

Ability to work independently

Education

High School diploma or equivalent

Associate degree or higher

Tools

Microsoft 365

Job description

TSC is seeking an Administrative Assistant II in Huntsville, AL. This position serves as a receptionist for the Discovery Drive location as well as performs general administrative duties supporting multiple operations in Huntsville.

Responsibilities

• Screening, receiving, and accurately registering visitors.
• Administrative functions include but are not limited to; assisting employees with expense reports, ordering, and managing refreshments and luncheons, order supplies as needed, use Microsoft Office to produce high quality reports, presentations, or other documents.
• Greet visitors and employees, answer inquiries, and create a welcoming environment.
• Answer the telephone, screen calls, take messages, forward calls, etc.
• Receive deliveries; sort and distribute incoming mail.
• Track and order supplies.
• Use MS Outlook to email and arrange meetings to include conference room scheduling.
• Assist in preparation and arrangement of organizational-wide meetings, luncheons, and events.
• Create and maintain MS Office Power Point presentations, Word documents, Excel spreadsheets, etc.
• Complete Costpoint expense reports for VISA purchases.
• Other administrative duties assigned by supervisor as business needs arise.

Required Qualifications

• High School diploma or equivalent plus 4-5 years of direct related experience.
• Experience as receptionist and administrative assistant.
• Experience with Microsoft 365, including Word, Excel, Outlook, Teams and PowerPoint.
• Reliable, resourceful, work accurately and independently and with an ability to anticipate, initiate and follow through with all work requirements.
• Excellent interpersonal skills and professionalism, a high level of discretion and confidentiality, the ability to interact with internal and external customers as well as employees and management.
• Able to organize and prioritize tasks with minimum supervision and possess strong office management and office technology skills.
• Experience in use of modern Information Communication Technology equipment, including telephone exchange, computer, copier, printer, scanner.
• Ability to complete a wide range of tasks with minimal supervision.
• Excellent organizational skills, ability to prioritize work and maximize productivity.
• U.S. Citizenship required.

Preferred Qualifications

• Associate degree or higher
• Experience developing internal processes and filing systems
• Data entry experience
• Experience supporting management staff
• U.S. Citizenship Required for this Position: Yes
• Job Type: Regular
• Security Clearance: No
• Schedule: Full-time
• Travel: No
• Relocation Assistance Available: No
• Position Contingent Upon Award of Contract: No

Benefits

• TSC offers a stable work environment, a competitive salary, and a comprehensive benefit package; including ESOP participation, 401k Plan, Flexible Work Schedules, Tuition Reimbursement, Co-Sponsored Health Plan, Paid Leave and much more.
• TSC offers a professional working environment, a competitive salary, and an excellent benefits package.

Equal Opportunity and Diversity Statement

This contractor and subcontractor shall abide by the requirements of 41 CFR 60–1.4(a), 60–300.5(a) and 60–741.5(a).

These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin, or for inquiring about, discussing, or disclosing information about compensation. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Company Overview

Headquartered in Arlington, Virginia, TSC is an employee-owned company that has been providing high-quality technical services and solutions for our customers’ for over 50 years. Our diverse portfolio includes providing; Airborne Sensors and Intelligence, Surveillance, and Reconnaissance (ISR); Electronic Warfare Systems; Air and Missile Defense; Space Systems, and Intelligence and Information Systems.

Come and join our team!