Department Admin & Front Desk Coordinator

UC Irvine; California; On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Paid time off

Retirement plan

Employee discounts

Job summary

UC Irvine is seeking an Office Administrative Coordinator to support the Neurology Department. Under general direction, you will manage front desk duties, answer phones, greet guests, and maintain office supplies.

You will also assist in organizing events and provide wide-ranging administrative support to faculty and staff. The role requires strong English communication, meticulous attention to detail, and the ability to multi-task in a dynamic environment.

Qualifications

• Requires high school diploma or equivalent experience.
• 1-2 years of relevant administrative experience.
• Ability to work independently and in team settings.
• Strong English grammar and attention to detail.
• Ability to prioritize, organize, and meet deadlines.

Responsibilities

• Manage front desk duties: answer phones, greet guests, and handle mail.
• Provide general administrative support to the Department.
• Help organize departmental events and support faculty activities.
• Prioritize tasks and track issues to ensure timely completion.

Skills

Independent work

English grammar

Attention to detail

Interpersonal skills

Organizing work

Office procedures

Team player

Customer service

Communications

Microsoft Word

Excel

PowerPoint

Document retrieval

Education

High school diploma or equivalent

Bachelor's degree

Tools

Microsoft Word

Excel

PowerPoint

Job description

UC Irvine is seeking an Office Administrative Coordinator to support the Neurology Department. Under general direction, you will manage front desk duties, answer phones, greet guests, and maintain office supplies.

You will also assist in organizing events and provide wide-ranging administrative support to faculty and staff. The role requires strong English communication, meticulous attention to detail, and the ability to multi-task in a dynamic environment.