Administrative Assistant II - Academic Department Support

XU01 Xavier University; Cincinnati (OH); On-site; USD 40,000 - 55,000; Full time

Job summary

Xavier University is seeking an organized Administrative Assistant II to support the Department of Leadership Studies in the College of Health and Human Services. The role includes managing files, processing hires and onboarding, handling department communications, and assisting with accreditation and budget tasks.

The position requires strong organizational skills, attention to detail, and proficiency with standard office software.

Qualifications

• High school diploma or GED required.
• 3 to 5 years of relevant administrative, office management, program coordination, or related experience.

Responsibilities

• Maintain faculty files and departmental records; process Period Activity Pay; assist with faculty and adjunct hiring and onboarding; maintain the department website and social media; document meeting minutes; support accreditation activities and administrative needs.

Skills

Organizational skills

Professional communication

Office software proficiency

Education

High school diploma or GED

Tools

Workday

Job description

Xavier University is seeking an organized Administrative Assistant II to support the Department of Leadership Studies in the College of Health and Human Services. The role includes managing files, processing hires and onboarding, handling department communications, and assisting with accreditation and budget tasks.

The position requires strong organizational skills, attention to detail, and proficiency with standard office software.